Administration Officer

Job Posting Organization:
The Danish Refugee Council (DRC) is an international humanitarian organization founded in Denmark in 195

• With a mission to assist refugees and internally displaced persons globally, DRC provides emergency aid, advocates for their rights, and works towards sustainable solutions for their future. The organization operates in conflict-affected areas and collaborates with local communities to facilitate responsible integration and, when possible, support the wish to return home. DRC has grown to employ over 7,000 staff and 8,000 volunteers, with a presence in 40 countries. The organization is based in Copenhagen and is committed to values such as humanity, respect, independence, neutrality, participation, honesty, and transparency. DRC's vision is to ensure a dignified life for all displaced individuals, and it aims to address the complex humanitarian crises faced by countries like Nigeria, where millions are affected by conflict and poverty.

Job Overview:
The Administration Officer plays a crucial role in supporting the Country Office of DRC in Nigeria. This position is responsible for overseeing all aspects of administrative support, ensuring that operations and procedures are efficient and effective. The Administration Officer will implement administrative policies, develop systems to enhance operational efficiency, and ensure compliance with DRC's guidelines within Nigeria. The role requires a proactive approach to managing office facilities, guesthouses, staff travel, and accommodation, as well as service contracts and lease management. The Administration Officer will work closely with the Human Resources and Administration Team Leader to ensure that all administrative functions are carried out smoothly and in accordance with DRC's standards. This position is vital for maintaining a well-organized and functional office environment that supports the overall mission of DRC in Nigeria.

Duties and Responsibilities:
The Administration Officer will be responsible for a wide range of duties, including but not limited to: managing office facilities to ensure they are safe and functional, overseeing office maintenance, coordinating the renewal of leases for office premises and guesthouses, managing guesthouse standards and supplies, acting as the focal point for staff travel and accommodation arrangements, monitoring service contracts and lease agreements, maintaining visa and movement trackers for staff and visitors, supervising office cleaners and housekeepers, and ensuring compliance with DRC's administrative policies. The role also involves maintaining clear and organized filing systems for all administrative tasks, raising purchase requisitions for supplies and services, and ensuring timely payment of utility and maintenance bills. The responsibilities may be adjusted according to operational needs but will remain aligned with the overall purpose of the role.

Required Qualifications:
Candidates must possess a university degree in Business Administration, Public Administration, Secretarial Studies, Human Resources Management, or a related field. A minimum of three years of experience in administration, executive secretariat, or human resources, particularly within international NGOs, embassies, or UN agencies, is essential. Knowledge of travel and immigration procedures, experience with humanitarian flight services, and proficiency in Microsoft Office are required. Familiarity with ERP systems and a good understanding of human resources management principles are advantageous. Candidates should demonstrate strong interpersonal and communication skills, the ability to work under pressure, and maintain confidentiality and ethical conduct.

Educational Background:
The position requires a university degree in a relevant field such as Business Administration, Public Administration, Secretarial Studies, or Human Resources Management. This educational background is essential to ensure that the candidate has the necessary knowledge and skills to perform the administrative functions effectively and efficiently.

Experience:
The Administration Officer should have a minimum of three years of relevant experience in administration, executive secretariat, or human resources, particularly in mid-management roles within international NGOs, embassies, or UN agencies. This experience should include knowledge of travel and immigration procedures, as well as handling humanitarian flight services, which are critical for the role.

Languages:
Fluency in English is mandatory, with advanced proficiency required for effective communication. Knowledge of local languages is desirable and can enhance the candidate's ability to interact with local communities and stakeholders.

Additional Notes:
This position is a national role based in Abuja, Nigeria, with a contract length of one year, renewable based on funding availability. The salary and conditions will adhere to the DRC National salary structure, and local Nigerian terms and conditions apply. The application process requires candidates to submit a cover letter and an updated CV in English, with a maximum length of four pages. DRC promotes equal opportunity in employment and prohibits discrimination based on race, sex, color, religion, sexual orientation, age, marital status, or disability. It is important to note that DRC cannot offer an international work contract to citizens of Nigeria. The application deadline is set for 21st May 2026, and applications submitted after this date will not be considered. The review of applications will occur on a rolling basis, and the advertisement may close earlier if a suitable candidate is identified.