Programme Assistant

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead United Nations agency focused on delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. Established in 1969, UNFPA operates in over 150 countries and territories, working to improve reproductive health and rights, and to promote sustainable development. The organization is committed to ensuring that every individual has access to the necessary resources and support to lead a healthy and fulfilling life. UNFPA's mission is driven by a focus on four interconnected outcomes: ending unmet needs for family planning, preventing maternal deaths, eliminating gender-based violence, and adapting to demographic changes through evidence-based policies. UNFPA employs a diverse workforce of over 4,000 staff members worldwide, dedicated to making a positive impact in the lives of people across the globe.

Job Overview:
The Programme Assistant position is integral to the Country Office's mission of driving meaningful change and supporting the effective implementation of initiatives aligned with UNFPA's goals. This role encompasses a variety of functions, including providing administrative, financial, and programmatic support to ensure that projects are executed efficiently. The Programme Assistant serves as a vital link between the programmatic and technical teams, facilitating data management and coordination efforts that empower the team to make informed decisions. The position requires an organized and proactive individual who thrives in a collaborative environment and is committed to contributing to a mission-driven organization. The Programme Assistant will play a crucial role in ensuring that the Country Office's operations run smoothly and effectively, ultimately making a tangible difference in the lives of individuals and communities served by UNFPA.

Duties and Responsibilities:
The Programme Assistant will be responsible for a wide range of duties, including: A. Programme and Operational Support: Assisting in the preparation, implementation, and monitoring of the country programme, ensuring alignment with organizational priorities; drafting, finalizing, and reviewing correspondence; ensuring optimal communication flows with internal and external partners; reviewing incoming correspondence and preparing necessary information for responses. B. Event and Logistics Management: Coordinating logistical, administrative, and financial arrangements for workshops, meetings, and events; preparing travel authorizations and arranging travel logistics. C. Data and Information Management: Maintaining and updating project files, compiling and analyzing data for reports; managing an online filing system for records and resources. D. Financial and Administrative Tasks: Preparing requisitions and processing payments; utilizing UNFPA reporting systems; managing the team's calendar and scheduling appointments; organizing and recording meetings. E. Research and Documentation: Conducting bibliographic searches to support research activities; preparing briefing materials and presentations. F. Network and Coordination Support: Assisting in coordinating the UNFPA technical network; organizing and processing information for stakeholders. G. Additional Responsibilities: Following up on financial reports; maintaining the office filing system; carrying out other duties as assigned by the Programme Coordinator or Operations Manager.

Required Qualifications:
Candidates must possess a completion of secondary school, preferably supplemented by technical or university courses related to public administration, finance, international relations, or economics. Additionally, candidates should have at least 5 years of relevant experience, including some experience in research assistance. Previous experience within the United Nations system or other international organizations is advantageous. Strong organizational, interpersonal, communication, and administrative skills are essential, along with the proven ability to manage work routines with minimal supervision. Proficiency in computer applications such as Microsoft Word, Excel, and PowerPoint is required, and familiarity with enterprise resource planning (ERP) systems like QUANTUM is an asset. Basic knowledge of financial principles and experience with financial software is also necessary.

Educational Background:
The educational background required for this position includes the completion of secondary school, with a preference for candidates who have pursued technical or university courses related to public administration, finance, international relations, or economics. This educational foundation is crucial for understanding the complexities of the role and the organizational context in which UNFPA operates.

Experience:
Candidates should have a minimum of 5 years of relevant experience, which includes some experience in research assistance. This experience should ideally be complemented by previous work within the United Nations system or other international organizations, providing candidates with a solid understanding of the operational and programmatic frameworks within which UNFPA functions. Strong organizational and administrative skills are essential, as is the ability to manage work independently and efficiently.

Languages:
Fluency in Portuguese and English, both oral and written, is mandatory for this position. Additionally, a working knowledge of Spanish is required, enabling effective communication with a broader range of stakeholders and partners in the region.

Additional Notes:
This position offers an attractive remuneration package that includes a competitive net salary, health insurance, and other applicable benefits. UNFPA is committed to providing a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages women and individuals from underrepresented groups, including the LGBTQIA+ community, minority ethnic groups, and persons with disabilities, to apply. Reasonable accommodations may be provided to applicants with disabilities to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation, and selection for all candidates, regardless of personal characteristics.