Administrative Assistant

Job Posting Organization:
The Economic and Social Commission for Asia and the Pacific (ESCAP) is a regional development arm of the United Nations Secretariat, established to promote sustainable and inclusive development and regional connectivity in the Asia-Pacific region. The Asian and Pacific Training Centre for Information and Communications Technology (APCICT), inaugurated on June 16, 2006, operates under ESCAP's mandate to enhance the use of ICT for sustainable development among member countries through capacity building. The organization focuses on training, advisory services, and fostering multi-stakeholder dialogue and partnerships, aiming to strengthen human and institutional capacities in ICT.

Job Overview:
The Administrative Assistant position is integral to the operations of the Asian and Pacific Training Centre for Information and Communications Technology (APCICT) in Incheon, Republic of Korea. The incumbent will provide comprehensive office support and administrative functions under the supervision of the Administrative Assistant and the Programme Officer. This role involves managing correspondence, maintaining schedules, generating reports, and ensuring compliance with legal and financial requirements. The Administrative Assistant will also assist in organizing meetings and events, maintaining databases, and providing guidance to junior staff. The position requires a proactive approach to problem-solving and the ability to work effectively in a team environment, contributing to the overall mission of APCICT in enhancing ICT capacity in the region.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Assistant include performing a wide range of office support and administrative functions, such as drafting responses to routine correspondence, monitoring processes related to unit outputs, generating statistical reports, proofreading documents, and providing logistical support for meetings and conferences. The incumbent will also maintain calendars, perform data entry, manage mail distribution, and update large distribution lists. Additional responsibilities include maintaining office inventory, supporting new staff domiciliation, and performing general administrative tasks such as leave recording and budget follow-up. The role requires attention to detail, strong organizational skills, and the ability to handle multiple tasks efficiently.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree may be accepted in lieu of three years of required experience. The position requires a minimum of three years of experience in general office support or a related area, with at least two years of experience in administrative support within the United Nations Common System or similar international organizations. Experience with Enterprise Resource Planning (ERP) systems is desirable, highlighting the need for familiarity with software such as SAP/Umoja or PeopleSoft/Inspira.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent. Alternatively, a first-level university degree combined with one year of qualifying experience may be accepted in lieu of the three years of required experience. This flexibility allows for candidates with varying educational qualifications to apply, provided they meet the experience criteria.

Experience:
The position requires a minimum of three years of relevant experience in general office support or a related area. If the candidate holds a first-level university degree, only one year of experience is required. Additionally, candidates should have at least two years of experience providing administrative and operational support within the United Nations Common System or similar international organizations, emphasizing the importance of familiarity with the UN's operational framework.

Languages:
Fluency in English is mandatory for this position, as it is one of the working languages of the United Nations Secretariat. Knowledge of Korean is desirable, and proficiency in another UN official language is considered an advantage. The position requires candidates to demonstrate their language skills according to the UN Language Framework, ensuring effective communication within the organization.

Additional Notes:
This position is subject to local recruitment, meaning applicants must be authorized to work in the Republic of Korea. The initial appointment is for a period of one year, with the possibility of extension based on satisfactory performance and availability of funds. Candidates selected from outside the duty station will be responsible for their relocation expenses. The United Nations emphasizes the importance of diversity and inclusion in its recruitment process, ensuring equal opportunities regardless of gender identity, sexual orientation, race, or disability. Reasonable accommodations may be provided for applicants with disabilities during the recruitment process.