Administrative Associate III

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a diverse workforce of over 4,000 employees. The organization focuses on various sectors including health, education, and economic development, aiming to create a positive impact on communities worldwide.

Job Overview:
The Administrative Associate III position is integral to the STRengthening Infectious disease DEtection Systems (STRIDES) Activity in Kenya. This role requires a comprehensive understanding of organizational and departmental policies to effectively communicate information regarding programs, functions, and services. The individual will be responsible for a variety of administrative and procurement tasks, including the preparation of project procurement documents, maintaining records, and managing office technology. The position demands a high level of attention to detail and the ability to handle multiple tasks efficiently. The Administrative Associate III will also serve as a primary staff assistant to a department or manager, potentially supervising other employees and leading administrative initiatives. This role is crucial for ensuring that all administrative deliverables are processed and submitted in a timely manner, thereby supporting the overall objectives of the STRIDES project.

Duties and Responsibilities:
The duties of the Administrative Associate III include performing advanced administrative tasks, serving as the primary point of contact for STRIDES internal and external communications, and reviewing project data for accuracy. The individual will coordinate project team meetings, manage communications, and develop improved administrative procedures. Responsibilities also encompass setting up and maintaining project files, preparing reports and presentations, and managing the procurement process for project-related goods and services. The role requires the individual to act as a liaison with other departments and outside agencies, handle confidential information, and assist in the coordination of project technical visits and travel arrangements. Additionally, the Administrative Associate III will oversee the management of the project Asset Register and ensure compliance with organizational policies and procedures.

Required Qualifications:
Candidates must possess a Higher Diploma, Associates Degree, or an International Equivalent in Business Administration or a related field, with a Bachelor’s Degree preferred. The role requires a minimum of 5+ years of relevant experience, particularly in administration and supervisory roles. Experience in a non-governmental organization (NGO) is preferred, along with a background in science or health-related fields. Strong organizational skills, attention to detail, and the ability to manage multiple tasks are essential for success in this position.

Educational Background:
The educational requirements for the Administrative Associate III position include a Higher Diploma or Associates Degree in Business Administration or a related field. A Bachelor’s Degree is preferred, indicating a higher level of academic achievement and understanding of business principles relevant to the role.

Experience:
The position typically requires at least 5 years of relevant experience, particularly in administrative roles that involve monitoring expenditures and ensuring compliance with organizational objectives. Prior experience in a non-governmental organization (NGO) is highly desirable, as is experience in a science or health-related field, which would provide valuable context for the responsibilities of the role.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is likely essential given the nature of the work and the organization’s international focus. Additional languages may be beneficial but are not explicitly required.

Additional Notes:
This position is based in Nairobi, Kenya, and is expected to involve less than 10% travel. The expected salary range for this role is between KES 2,500,000 and KES 3,500,000 annually, depending on the candidate's experience and qualifications. FHI 360 is committed to equal opportunity and affirmative action, ensuring that all employment practices are free from discrimination. The organization also emphasizes safeguarding and requires all personnel to adhere to a code of conduct to prevent abuse and exploitation.