Consultant(e) en gestion et organisation

Job Posting Organization:
The job posting organization is involved in the promotion and protection of human rights in Guinea, particularly during a politically transitional phase. The organization collaborates with various UN agencies, including the Office of the High Commissioner for Human Rights (OHCHR), UNDP, and UNICEF, to implement projects aimed at strengthening governance and the rule of law. The organization focuses on supporting the Coordination of Human Rights Defense Organizations (CODDH) to enhance their operational capacity and effectiveness in advocating for fundamental freedoms and preventing conflicts. The organization is committed to ensuring that human rights defenders play a crucial role in peacebuilding efforts in Guinea.

Job Overview:
The consultant will be responsible for conducting a comprehensive organizational and functional diagnosis of the CODDH. This includes establishing a formalized and validated process for handling expenses, creating an official and functional organizational chart, defining a human resources management framework, and harmonizing administrative processes. The consultant will also be tasked with developing clear cash management procedures, implementing a harmonized accounting system, and mapping organizational, administrative, and financial risks. Additionally, the consultant will propose an adapted institutional management architecture and develop a complete manual of administrative, financial, and accounting procedures that incorporates the specific requirements of donors and technical partners. Training will also be provided to the executive office members and staff of CODDH on the use of the manual.

Duties and Responsibilities:
The consultant will analyze the current organization and management practices of CODDH. They will define a clear validation and payment process for expenses, describe roles, responsibilities, and hierarchical relationships through an organizational chart, and establish transparent rules for human resources management, including recruitment, leave, evaluations, and sanctions. The consultant will standardize administrative processes to reduce ambiguities and improve internal efficiency, ensuring compliance with Guinean laws regarding finances and taxation of civil society organizations. They will define procedures for cash management, harmonize accounting management tools, identify risks of fraud or mismanagement, propose a suitable management architecture, and develop a detailed manual of administrative, financial, and accounting procedures. The consultant will also integrate specific requirements from various donors and funding agencies and establish internal control mechanisms, accountability, and audit processes. Finally, the consultant will train the executive office members and staff on the manual's implementation.

Required Qualifications:
The consultant must hold a Master's degree in management, finance, public administration, auditing, law, or a related field. They should have at least 7 years of experience in developing procedural manuals and a proven track record of working with NGOs or civil society organizations. Knowledge of the Guinean legal framework applicable to associations is essential, as is experience with UN agencies or international partners, which is considered an asset. The consultant must possess excellent writing skills in French, as all documentation and communication will be conducted in this language.

Educational Background:
A Master's degree in management, finance, public administration, auditing, law, or a related field is required for this position. This educational background is crucial for understanding the complexities of organizational management and the legal frameworks governing civil society organizations in Guinea.

Experience:
The consultant should have a minimum of 7 years of relevant experience, particularly in the development of procedural manuals. Experience working with NGOs or civil society organizations is essential, as well as familiarity with the Guinean legal context. Previous experience with UN agencies or international partners is advantageous and will enhance the consultant's ability to navigate the requirements of the position effectively.

Languages:
Fluency in French is mandatory for this position, as all communications and documentation will be conducted in this language. Proficiency in additional languages may be considered an asset but is not required for this role.

Additional Notes:
The expected duration of the consultancy is 4 weeks. The position does not specify a seniority level, but it is implied that the consultant should have significant experience and expertise in the relevant fields. The recruitment process is conducted through the Inspira platform, and applicants must register through UNGM to obtain a registration number. It is important to note that the United Nations does not charge any fees at any stage of the recruitment process, including application, interview, or training.