Human Resources Assistant

Job Posting Organization:
The Office of the High Commissioner for Human Rights (OHCHR) is a part of the United Nations system, established to promote and protect human rights globally. It was founded in 1993 and operates in various countries, working towards the realization of human rights for all individuals. The OHCHR is committed to ensuring that human rights are respected, protected, and fulfilled, and it engages with governments, civil society, and other stakeholders to achieve these goals. The organization employs a diverse workforce and is dedicated to fostering an inclusive environment that respects the rights and dignity of all individuals.

Job Overview:
The Human Resources Assistant plays a crucial role within the OHCHR, specifically in the Programme Support and Management Services (PSMS) and Human Resources Management Section (HRMS). This position is responsible for a variety of human resources functions, including recruitment, staff development, and general administrative support. The assistant will work closely with the Head of the Staff Development Unit (SDU) and will be involved in the entire recruitment process, from screening applications to coordinating travel arrangements for selected candidates. The role also includes organizing training courses and workshops, providing logistical support, and maintaining HR-related databases. The assistant is expected to demonstrate professionalism, client orientation, and technological awareness in their work, ensuring that the HR policies and procedures are applied effectively within the organization.

Duties and Responsibilities:
The Human Resources Assistant will be responsible for several key duties, including but not limited to: assisting in the recruitment and placement of staff by initiating reference checks and academic verifications, ensuring pre-recruitment formalities are completed, calculating salaries and benefits, and preparing offers of appointment. The assistant will evaluate and screen applications for various positions, coordinate travel arrangements and visa matters for selected candidates, and advise staff on visa-related issues. In terms of staff development, the assistant will help organize training courses and workshops, providing logistical and administrative support to trainers. General office support duties include drafting correspondence, maintaining reference files, scheduling appointments, conducting research on HR-related issues, and preparing reports. The assistant may also provide guidance to less experienced staff and perform other duties as required.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher can reduce the required work experience from five years to three years. The position requires at least five years of experience in human resources management, administrative services, staff development, or training. Experience in managing training programs and maintaining compliance data for reporting is essential, along with experience in supporting staff development activities. Candidates should demonstrate a strong understanding of HR policies and practices and possess the ability to apply them effectively in an organizational setting.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. However, candidates with a first-level university degree or higher will have a reduced experience requirement, making them more competitive for the role. The educational background should ideally include coursework or training related to human resources management, administration, or a related field, which would provide a solid foundation for the responsibilities of the position.

Experience:
The position requires a minimum of five years of relevant experience in human resources management, administrative services, staff development, or training. For candidates with a first-level university degree or higher, the required experience is reduced to three years. This experience should include managing training programs, maintaining compliance data for reporting, and supporting staff development activities. Candidates should have a proven track record of effectively applying HR policies and procedures in a professional setting.

Languages:
The working languages of the United Nations Secretariat are English and French. For this position, proficiency in both languages is required. Candidates must demonstrate a minimum level of proficiency in reading, writing, listening, and speaking in both English and French, as per the UN Language Framework. This bilingual requirement is essential for effective communication and collaboration within the organization and with external stakeholders.

Additional Notes:
This position is temporarily available for three months, with the possibility of extension, subject to the availability of funds. It is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in Geneva. Selected candidates from outside the duty station will be responsible for their relocation expenses. Staff members subject to local recruitment are not eligible for allowances or benefits exclusive to international recruitment. The position may be limited to internal candidates who have been recruited through a competitive examination or selection process. The United Nations is committed to diversity and inclusion, and reasonable accommodations may be provided for applicants with disabilities during the recruitment process.