Procurement Coordinator

Job Posting Organization:
The organization is focused on humanitarian efforts and operates in various countries, including Iran. It is dedicated to providing assistance and support in recovery contexts, ensuring compliance with international humanitarian standards and local regulations. The organization emphasizes transparency, accountability, and capacity building within local communities and partners. It has a significant presence in multiple countries, working with local NGOs, governmental bodies, and international agencies to deliver effective humanitarian aid.

Job Overview:
The Procurement Coordinator is responsible for leading and coordinating procurement activities at the Country Office level, ensuring compliance with organizational policies and donor requirements. This role involves overseeing procurement planning, documentation management, vendor coordination, and contract compliance to guarantee timely and cost-efficient delivery of goods and services. The Procurement Coordinator will supervise logistics staff, support capacity building of partners and program teams, and ensure accurate reporting and audit-ready filing systems. The position requires close coordination with internal departments and external stakeholders to promote transparency and accountability across procurement processes.

Duties and Responsibilities:
The Procurement Coordinator will implement the organization's systems and procedures at the Country Office, ensuring adherence to policies, handbooks, guidelines, and donor requirements. Responsibilities include preparing and submitting reports and analyses to the Logistics Manager, managing the logistics team, and developing administrative systems and procedures. The role also focuses on anti-corruption, transparency, and cost efficiency in all procurement processes. Specific duties include leading and monitoring procurement activities, reviewing contracts and purchase orders for compliance, maintaining procurement archives for audit purposes, developing project procurement plans, and submitting monthly logistics KPIs reports. The Coordinator will coordinate with other divisions to ensure smooth procurement processes, support logistics training, supervise documentation for bid committee meetings, and develop a usable vendor list in accordance with organizational requirements.

Required Qualifications:
Candidates must have experience working as a Logistic Coordinator or senior officer, preferably in a humanitarian or recovery context. They should have documented results related to the position's responsibilities, experience in data collection, analysis, and report writing, and knowledge of market analysis tools and approaches. Fluency in English, both written and verbal, is mandatory. Additionally, candidates should possess knowledge of the context of Iran regarding procurement and experience in developing internal processes, which is considered an asset.

Educational Background:
A relevant educational background is required, typically including a degree in logistics, supply chain management, business administration, or a related field. Advanced degrees or certifications in procurement or logistics management may be advantageous and enhance a candidate's qualifications for this position.

Experience:
Candidates should have a proven track record of experience in logistics coordination, particularly in complex and volatile contexts. Experience in humanitarian settings is highly desirable, as is familiarity with compliance and regulatory frameworks relevant to procurement and logistics operations.

Languages:
Fluency in English is mandatory for this position, both in written and verbal communication. Knowledge of additional languages, particularly those relevant to the local context, may be considered a valuable asset but is not explicitly required.

Additional Notes:
The position is likely to be full-time and may involve working closely with various stakeholders, including local NGOs, governmental bodies, and international agencies. The role may require travel within the country to oversee procurement activities and support logistics operations. Compensation and benefits details are typically provided during the hiring process, and the organization may offer opportunities for professional development and capacity building.