Supply Assistant, GS5 #16193

Job Posting Organization:
UNICEF, established in 1946, operates in over 190 countries and territories with a mission to save children's lives, defend their rights, and help them fulfill their potential. The organization is committed to promoting the rights of every child and offers diverse opportunities for professional and personal development. UNICEF has a strong presence in Guinea, working since 1984 to improve conditions for children in a country facing significant challenges in child development and deprivation.

Job Overview:
The Supply Assistant will work under the supervision of the Supply and logistics-officer" style="border-bottom: 1px dotted #007bff !important;">Logistics Officer, ensuring accurate and timely processing of procurement requisitions. This role supports procurement and contracting processes, including drafting tender documents and purchase orders, with the goal of meeting the needs of UNICEF Guinea’s programs. The position requires a proactive approach to managing procurement processes, sourcing suppliers, and ensuring quality assurance in deliverables. The Supply Assistant will also maintain data reporting and filing systems to ensure the availability of procurement information.

Duties and Responsibilities:

• Support procurement processes by reviewing incoming demand/sales orders for completeness and appropriateness, drafting tender documents, and implementing the tender process.
• Source relevant suppliers of goods and services, conduct daily follow-ups on deliveries, and evaluate local suppliers’ performance.
• Manage contracts by drafting contracts and purchase orders, preparing Direct Orders against existing Long Term Arrangements, and ensuring quality assurance with suppliers.
• Maintain data reporting and filing systems to ensure correctness and availability of procurement information, including forecasting and actual delivery schedules.
• Prepare periodic and ad-hoc reports as needed and perform any other duties as requested by the supervisor.

Required Qualifications:
Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field. A minimum of 5 years of relevant administrative experience in supply chain management or a commercial context is required, with an understanding of development and humanitarian work being an advantage.

Educational Background:
Candidates should have completed secondary education, with additional technical or university courses in relevant fields such as supply chain management, business administration, or contract law being preferred.

Experience:
Candidates must have at least 5 years of relevant administrative experience in supply chain management or a commercial context. Experience in development and humanitarian work is considered an advantage, indicating a familiarity with the challenges faced in these sectors.

Languages:
Fluency in French and good knowledge of English are required. Knowledge of another official UN language (Arabic, Chinese, Russian, or Spanish) or a local language is considered an asset, enhancing communication capabilities within the diverse environments UNICEF operates in.

Additional Notes:
The position is full-time and may require candidates to undergo medical clearance and background checks. UNICEF promotes a diverse and inclusive workplace, encouraging applications from all qualified candidates, including women and individuals with disabilities. The organization has a zero-tolerance policy on conduct incompatible with its aims and objectives, ensuring a safe and respectful environment for all employees.