Assistant/Assistante au pointage

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries and employs thousands of staff members who are committed to the mission of eradicating hunger and improving nutrition. WFP is recognized for its efforts and was awarded the Nobel Peace Prize in 2020 for its work in combating hunger and promoting peace. The organization values diversity and inclusion, ensuring that all employees have equal opportunities regardless of their background. WFP is committed to creating a healthy and inclusive work environment where employees can thrive and contribute to the mission of the organization.

Job Overview:
The position of Assistant/Assistante au pointage is crucial within the Supply Chain unit of WFP, specifically in the Cap-Haitien warehouse. The primary function of this role is to ensure the accurate tracking and management of goods received and dispatched from the warehouse. This includes conducting physical inventories and maintaining precise records of all inventory movements. The Assistant will work closely with the warehouse manager to identify discrepancies and ensure compliance with established procedures and internal control systems. The role requires a proactive approach to problem-solving and a commitment to maintaining high standards of accuracy and efficiency in warehouse operations. The Assistant will also be responsible for generating reports and communicating effectively with stakeholders to ensure smooth operations within the supply chain.

Duties and Responsibilities:

• Track the receipt and dispatch of goods, including internal milling operations, identifying any discrepancies and reporting them to the supervisor to enhance the accuracy and efficiency of warehouse management.
• Ensure proper storage of goods and assist in conducting regular physical inventories following established guidelines and standards to contribute to compliance with internal control procedures.
• Prepare accurate tracking reports, including efficiently distributing tracking sheets to relevant parties to consistently and swiftly account for the movements of goods in and out of the warehouse.
• Supervise the cleaning of the warehouse after loading/unloading of goods and restocking to ensure that the WFP warehouse meets established standards.
• Support supply chain operations by collecting data from various sources to assist in planning, forecasting, and resource management.
• Gather reliable information and data in a timely manner to facilitate informed decision-making regarding reporting within the unit and the broader humanitarian community.
• Collect and compile information to enable WFP to make informed operational decisions.
• Conduct daily warehouse and stock management activities in accordance with WFP operational procedures.
• Demonstrate awareness of the importance of technical assistance and coordination with key stakeholders, leading logistical activities while respecting mandates and priorities defined in programs.

Required Qualifications:
Candidates must possess strong organizational skills and attention to detail, with the ability to manage multiple tasks effectively. Proficiency in data management and reporting is essential, as well as the ability to work collaboratively within a team. Candidates should demonstrate a commitment to WFP's values of integrity, collaboration, commitment, humanity, and inclusion. Familiarity with supply chain management principles and practices is highly desirable, along with the ability to adapt to changing environments and priorities. Strong communication skills, both written and verbal, are necessary for effective interaction with colleagues and stakeholders.

Educational Background:
A minimum of a secondary school diploma is required for this position. Additional qualifications in logistics, supply chain management, or a related field are advantageous. Candidates with relevant certifications or training in warehouse management or inventory control will be given preference. Continuous professional development and training opportunities are available to enhance skills and knowledge in the field.

Experience:
Candidates should have at least two years of relevant experience in warehouse management, inventory control, or supply chain operations. Experience working in humanitarian or development contexts is preferred, particularly within organizations similar to WFP. Familiarity with WFP's operational procedures and standards will be considered an asset. Candidates should demonstrate a track record of effectively managing inventory and ensuring compliance with established protocols.

Languages:
Fluency in French is mandatory, as it is the primary language of communication in Haiti. Proficiency in English is considered an asset, as it may facilitate communication with international colleagues and stakeholders. Knowledge of additional languages relevant to the region may also be beneficial.

Additional Notes:
This position is a service contract (SC) with a duration of 12 months. The role is based in Cap-Haitien, Haiti, and candidates must be Haitian nationals. WFP encourages applications from women and individuals with disabilities, ensuring a diverse and inclusive workforce. The organization offers a competitive compensation package, including benefits and opportunities for professional development. All applications must be submitted through the online recruitment system, and only shortlisted candidates will be contacted for further steps in the recruitment process.