Assistant

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is an international financial institution that was established in 199

• The EBRD's mission is to promote the transition to open market-oriented economies and to promote private and entrepreneurial initiative in countries from Central Europe to Central Asia and beyond. The bank operates in over 30 countries and employs thousands of staff members who work collaboratively to achieve its goals. The EBRD is known for its commitment to sustainability, inclusiveness, and innovation, and it plays a significant role in fostering economic development in the regions it serves.

Job Overview:
The Assistant role at EBRD involves providing essential administrative support to various teams within the Resident Office in Nairobi, Kenya. This position is crucial as the EBRD expands its operations into sub-Saharan Africa. The Assistant will be responsible for a variety of tasks that ensure the smooth functioning of the office, including managing travel arrangements, organizing meetings, and providing secretarial support. The role requires a proactive individual who can handle multiple tasks efficiently while maintaining a high level of professionalism. The Assistant will also be involved in project preparation and administrative duties that contribute to the overall success of the bank's initiatives in the region.

Duties and Responsibilities:
The Assistant will be responsible for screening telephone calls and managing messages, providing a professional front-of-house service. They will manage the diaries of bankers, ensuring the smooth running of the office and key stakeholders' schedules. The role includes proofreading and drafting routine business correspondence for bankers' signatures, as well as editing, photocopying, scanning, and binding documents. The Assistant will organize conference calls, video conferences, and both external and internal meetings. They will handle travel arrangements for business trips, including visa arrangements and reimbursement processes. Additionally, the Assistant will provide administrative support in project preparation, updating project databases, and filing project documents. They will assist in organizing workshops and seminars, preparing presentations for meetings, and supporting visiting missions to the Resident Office. The role may also require covering the reception area and performing other ad-hoc secretarial and administrative duties as needed.

Required Qualifications:
Candidates must possess higher education qualifications and demonstrate excellent written and oral communication skills in English. Essential qualifications include prior secretarial and administrative experience, strong organizational skills, and a proactive and flexible attitude towards work. The ability to prioritize tasks, work independently, and maintain a pleasant and efficient telephone manner is crucial. Attention to detail, the ability to cope well under pressure, and the capacity to build effective working relationships in a multicultural environment are also required. Candidates should be conscientious, reliable, and flexible, with a professional and helpful attitude, and must be willing to work overtime when necessary.

Educational Background:
The position requires candidates to have a higher education background, which may include degrees or certifications relevant to administrative support or business management. This educational foundation is essential for understanding the complexities of the role and effectively supporting the various teams within the organization.

Experience:
Candidates should have a proven track record of secretarial and administrative experience, which is essential for this role. The experience should demonstrate the ability to manage multiple tasks efficiently and effectively, as well as the capability to work in a fast-paced environment. Familiarity with the banking or financial sector is advantageous but not mandatory.

Languages:
Fluency in English is mandatory for this position, as the role involves collaboration with international teams and requires effective communication. Additional languages may be considered an asset, particularly those relevant to the regions in which the EBRD operates, but they are not explicitly required for this role.

Additional Notes:
The position is a regular contract with a specified length, and the application deadline is set for January 29, 202

• The EBRD promotes a hybrid workplace that offers flexibility to its employees, emphasizing trust and connectedness. The organization values diversity and encourages applications from qualified candidates regardless of their background. The role is full-time, and the EBRD provides a comprehensive suite of competitive benefits to its employees, prioritizing their wellbeing and professional development.