Human Resources Assistant

Job Posting Organization:
The position is located in the Office of Human Resources Management Section of the Resources Management Service of the United Nations Trade and Development (UNCTAD). The UNCTAD was established to promote the development-friendly integration of developing countries into the world economy. It aims to support developing countries in their efforts to achieve sustainable development through trade and investment. The organization operates in various countries around the globe, focusing on economic development and trade issues. The UNCTAD employs a diverse workforce, with a commitment to gender equality and inclusivity in its hiring practices.

Job Overview:
The Human Resources Assistant plays a crucial role in supporting the HR functions within the UNCTAD. This position involves a variety of responsibilities related to recruitment, staff development, and administrative support. The HR Assistant will work closely with HR Officers and the Chief of Section to ensure that HR processes are efficient and effective. The role requires a proactive approach to liaising with different divisions regarding recruitment and personnel matters, as well as assisting in the onboarding process for new hires. The HR Assistant will also be involved in organizing training sessions and workshops, thereby contributing to the professional development of staff. Furthermore, the position entails maintaining HR databases and preparing reports, which are essential for informed decision-making within the organization.

Duties and Responsibilities:
The Human Resources Assistant will be responsible for a wide range of duties, including but not limited to: liaising with divisions on recruitment and personnel matters; participating in candidate selection processes; creating job openings in the Inspira system; coordinating onboarding for new hires; organizing assessments; maintaining job opening files; advising staff on HR-related issues; processing requests for contract extensions and special allowances; assisting in staff development and training; maintaining HR automated systems; supporting HR projects; conducting research on HR issues; providing general office support; and training new staff. The HR Assistant will also be expected to monitor deadlines and ensure that all HR processes are completed in a timely manner.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. Formal HR training is desirable. The position requires a minimum of seven years of progressively responsible experience in human resources management or related areas. This requirement is reduced to five years for candidates with a first-level university degree or higher. Experience in the UN system or similar international organizations is highly desirable, particularly in HR functions. Familiarity with ERP applications for HR purposes and electronic recruitment platforms like Inspira is also preferred. Additionally, experience in data management and analysis, as well as organizing training sessions, is beneficial.

Educational Background:
A high school diploma or equivalent is required for this position. Candidates with a first-level university degree or higher will have a reduced experience requirement. Formal training in human resources is considered an asset and may enhance a candidate's application.

Experience:
The role requires a minimum of seven years of progressively responsible experience in human resources management, administrative services, or a related area. For candidates with a first-level university degree or higher, the minimum experience requirement is five years. At least four years of experience working in a human resources team within the UN system or a similar international organization is desirable. Experience with electronic recruitment platforms and data analysis is also preferred, along with a background in organizing training or workshops.

Languages:
English and French are the working languages of the United Nations Secretariat, and both are required for this position. Candidates must demonstrate proficiency in reading, writing, listening, and speaking in both languages. Additionally, knowledge of Spanish, Arabic, Russian, or Chinese (Mandarin) is considered desirable, although not mandatory. The UN Language Framework outlines the required proficiency levels for each language skill.

Additional Notes:
This position is funded from different sources, and an initial appointment of one year will be offered to the selected candidate(s). Extensions will depend on the availability of funding, the continuing need for the service, and satisfactory performance. The United Nations is committed to creating a diverse and inclusive work environment and recruits staff regardless of gender identity, sexual orientation, race, religious, cultural, and ethnic backgrounds, or disabilities. The position is subject to local recruitment, and applicants must be authorized to work in the duty station. Staff members recruited locally are not eligible for allowances or benefits exclusive to international recruitment. The UN does not charge a fee at any stage of the recruitment process.