Finance and Administrative Assistant

Job Posting Organization:
The Borlaug Institute for South Asia (BISA) is a non-profit international research institute focused on addressing food, nutrition, and livelihood security" style="border-bottom: 1px dotted #007bff !important;">security, as well as environmental rehabilitation in South Asia. Established to combat the challenges faced by over 300 million undernourished individuals in the region, BISA operates through a collaborative effort involving the International Maize and Wheat Improvement Center (CIMMYT) and the Indian Council for Agricultural Research (ICAR). The organization is dedicated to conducting research and implementing solutions that enhance agricultural productivity and sustainability, thereby improving the lives of vulnerable populations. BISA's mission is to create a significant impact on food security and environmental health across South Asia, and it employs a diverse team of professionals committed to these goals. The institute operates in multiple countries within the South Asian region, leveraging partnerships and expertise to drive innovation in agricultural practices and policies.

Job Overview:
The Finance and Administrative Assistant position at BISA is designed for a highly motivated and results-oriented individual who will play a crucial role in managing the financial and administrative functions of the organization. This position is based in Jabalpur, M.P., and involves a variety of responsibilities that ensure the smooth operation of financial processes within the institute. The successful candidate will be responsible for maintaining accurate accounting records, processing financial transactions, and ensuring compliance with relevant laws and regulations. The role requires a proactive approach to problem-solving and the ability to work under pressure while managing multiple priorities. The Finance and Administrative Assistant will also be expected to guide farm staff on financial procedures and maintain effective communication with various stakeholders, including vendors and local authorities. This position is integral to the financial health of BISA and contributes to the overall mission of improving food security and livelihoods in the region.

Duties and Responsibilities:
The Finance and Administrative Assistant will have a comprehensive set of duties and responsibilities, including but not limited to: Timely updating of accounting records, including bank accounting and processing journal entries; performing general ledger farm account reconciliations; ensuring timely payments to vendors, staff advances, and claims; maintaining the book of accounts using accounting software; preparing Bank Reconciliation Statements and other reconciliations on a monthly basis; ensuring compliance with the IT Act, PF, GST, and Labour Act; closing farm books and submitting closing documents to headquarters; executing month-end checklists and controls; guiding farm staff on finance policy procedures; handling and updating the monthly cash book; establishing and maintaining a system of internal controls over financial reporting and compliance; managing internal and external audits and ensuring implementation of audit recommendations; liaising with local banks and other authorities; raising funds requests to the Delhi office; reviewing the asset register prepared by the Operations Assistant; conducting monthly reviews of log books for vehicles; reviewing reconciliations prepared by the Operations Assistant; reviewing quotes and comparative statements before sending them to HQ for issuing Purchase Orders; reviewing labour records and supporting documents before processing payments; preparing consumables valuations; preparing crop valuations in the field; and performing any other duties assigned by the supervisor.

Required Qualifications:
Candidates applying for the Finance and Administrative Assistant position must possess a graduate degree in Commerce or Business Administration from a reputable institution. Additionally, candidates should have 3-4 years of relevant experience in finance, accounting, and taxation. Experience in the development sector or not-for-profit organizations is considered an added advantage. Preference will be given to candidates who have completed CA Inter or CMA Inter. The ideal candidate should demonstrate a strong understanding of financial principles and practices, as well as the ability to navigate complex regulatory environments. Furthermore, candidates must exhibit excellent organizational skills, attention to detail, and the ability to work independently and collaboratively within a team.

Educational Background:
The educational background required for this position includes a graduate degree in Commerce or Business Administration from a recognized institution. This foundational education is essential for understanding the principles of finance and accounting, which are critical for the role of Finance and Administrative Assistant. Candidates with advanced qualifications such as CA Inter or CMA Inter will be given preference, as these credentials indicate a higher level of expertise in financial management and accounting practices.

Experience:
The position requires candidates to have a minimum of 3-4 years of experience in finance, accounting, and taxation. This experience should ideally be within the development sector or not-for-profit organizations, as it provides valuable insights into the unique financial challenges and regulatory requirements faced by such entities. Candidates should demonstrate a proven track record of managing financial processes, ensuring compliance with statutory requirements, and effectively communicating with various stakeholders.

Languages:
Fluency in written and spoken English is mandatory for this position, as effective communication is crucial for interacting with team members, stakeholders, and external partners. While English proficiency is essential, knowledge of additional languages may be considered an asset, particularly if they are relevant to the local context or the communities served by BISA.

Additional Notes:
The Finance and Administrative Assistant position is offered as an initial fixed-term contract of 12 months. Continued employment beyond this period will be contingent upon performance and the availability of funds. BISA provides an attractive remuneration package that includes a range of benefits, such as health insurance. Candidates are required to submit a CV that includes contact details for three work-related references, along with a cover letter. It is important to note that incomplete applications will not be considered, and only shortlisted candidates will be contacted for further steps in the recruitment process. BISA is committed to fostering a diverse and inclusive work environment and encourages women to apply for this position.