Administrative and Finance Associate

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead United Nations agency focused on delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. Established in 1969, UNFPA operates in over 150 countries and territories, working to ensure that every individual has access to reproductive health services and that their rights are respected. The organization is committed to achieving the Sustainable Development Goals by 2030, particularly in areas related to family planning, maternal health, gender equality, and demographic change. UNFPA's mission is to promote the right of every woman, man, and child to enjoy a life of health and equal opportunity, and it strives to empower individuals and communities through education and access to essential services.

Job Overview:
The Administrative and Finance Associate plays a crucial role in the Equatorial Guinea Country Office, reporting directly to the Country Representative. This position is designed to deliver high-quality administrative and financial services to both internal and external clients, ensuring compliance with UNFPA's rules, guidelines, and procedures. The Associate is expected to adopt a client-oriented and results-focused approach, providing support and guidance to the Country Office and UNFPA-supported projects. The role involves supervising clerical and support staff, adapting processes to meet operational requirements, and ensuring effective management of resources. The Associate will also be responsible for preparing and monitoring the administrative budget, managing recruitment processes, and implementing corporate systems to enhance finance and human resource management.

Duties and Responsibilities:
The Administrative and Finance Associate will be responsible for a variety of tasks including: adapting processes and procedures to meet operational requirements for program/project delivery; preparing and monitoring the administrative budget; ensuring financial transactions comply with UNFPA financial rules; proposing improvements for internal controls; managing recruitment and selection processes; advising on performance appraisal processes; implementing corporate systems for finance and HR management; maintaining financial recording and reporting systems; monitoring charges for common services; and serving as the focal point for integrated accountability checklists. The Associate will also engage with internal contacts such as the Regional International Operations Manager and the Country Office’s administrative and technical teams to ensure smooth operations.

Required Qualifications:
Candidates must possess completed Secondary Level Education as a minimum requirement, with a first-level university degree being desirable. Additionally, candidates should have at least seven years of relevant experience in administration, finance, or office management. Proficiency in current office software applications and corporate IT systems is essential for this role. The ideal candidate will demonstrate strong analytical and strategic thinking skills, as well as the ability to work effectively in teams and manage relationships.

Educational Background:
The educational background required for this position includes completed Secondary Level Education as a minimum. A first-level university degree is considered desirable, indicating that candidates with higher education qualifications may have an advantage in the selection process. This educational foundation is crucial for understanding the complexities of administrative and financial management within the UNFPA framework.

Experience:
Candidates are expected to have a minimum of seven years of relevant experience in administration, finance, or office management. This level of experience is necessary to ensure that the candidate is well-versed in the operational and financial processes that are critical to the role. Experience in managing budgets, financial transactions, and human resources will be particularly valuable.

Languages:
Fluency in English and Spanish is required for this position, as these are the primary languages used in the Equatorial Guinea Country Office. Additionally, proficiency in French is considered a desirable asset, as it may enhance communication with a broader range of stakeholders and partners in the region.

Additional Notes:
This position offers an attractive remuneration package that includes a competitive net salary, health insurance, and other applicable benefits. The work environment at UNFPA reflects values of gender equality, diversity, integrity, and a healthy work-life balance. UNFPA is committed to achieving gender parity and encourages women and individuals from underrepresented groups, including the LGBTQIA+ community, minority ethnic groups, and persons with disabilities, to apply. Reasonable accommodations may be provided to support applicants with disabilities during the recruitment process. The selection and appointment process may involve background checks, medical clearance, and other administrative requirements. Importantly, UNFPA does not charge any fees in connection with the application or recruitment process.