Programme/Project Management Officer

Job Posting Organization:
The United Nations Human Settlements Programme (UN-Habitat) is a global initiative established by the UN General Assembly to promote sustainable urbanization and human settlements. The organization focuses on creating socially and environmentally sustainable towns and cities, working with various partners to build inclusive, safe, resilient, and sustainable communities. UN-Habitat operates in multiple countries and has a mission to reduce inequality, discrimination, and poverty through urbanization as a transformative force. The organization is headquartered in Nairobi, Kenya, and has regional offices, including the one in Rio de Janeiro, Brazil, which serves the Latin America and Caribbean region.

Job Overview:
The Programme/Project Management Officer position at UN-Habitat involves a comprehensive range of responsibilities related to the management and implementation of programs and projects. The incumbent will work under the guidance of the Regional Director and the direct supervision of the Regional Programme Management Officer. The role requires independent management of all phases of the program/project cycle, including research, analysis, reporting, and administrative coordination. The officer will be responsible for compiling and presenting data on budgets, preparing reports on funding activities, and coordinating administrative actions related to project implementation. This includes recruitment, travel arrangements, training organization, and financial management. The position also entails providing secretariat services to committees, drafting meeting agendas and minutes, and ensuring proper documentation and follow-up actions. The officer may also engage in field missions to support program/project activities and will be expected to establish internal databases and assist in data collection and analysis for decision-making purposes. Additionally, the role involves updating information materials and visualizations for effective communication and knowledge sharing.

Duties and Responsibilities:
The duties and responsibilities of the Programme/Project Management Officer include:

• Independently managing the full range of program/project management and implementation assistance throughout the program/project cycle.
• Conducting research, compiling, analyzing, summarizing, and presenting information/data on budgets and related issues.
• Reviewing and revising submissions for audit responses as necessary.
• Preparing detailed reports on funding for program/project-related activities.
• Coordinating and processing administrative actions, resolving issues related to project implementation, including recruitment, travel, training, and financial disbursements.
• Arranging formal project closures, final budget revisions, and distribution of final reports.
• Providing secretariat services to committees and drafting necessary documentation.
• Undertaking field missions to support administrative and operational tasks.
• Establishing and managing internal databases and files relevant to program/project activities. 1
• Assisting in data collection, analysis, and preparation of presentations and reports. 1
• Updating information materials such as web pages and brochures. 1
• Performing other duties as assigned by supervisors.

Required Qualifications:
The required qualifications for the Programme/Project Management Officer position include a comprehensive understanding of policies, processes, and procedures related to program/project administration, implementation, and evaluation. Candidates should demonstrate knowledge of human resources and budget management from various funding sources. The ability to process and present data effectively to support decision-making is essential. Candidates must exhibit professionalism, resourcefulness, and the ability to work collaboratively in a team environment. Strong organizational skills, including the ability to plan and prioritize tasks, are necessary. The role requires a commitment to gender equality and the ability to work in a diverse and inclusive environment.

Educational Background:
Candidates must have completed a high school diploma or equivalent. Additional technical training in areas such as Administration, Programme Management, and Budgets is desirable. A first-level university degree can reduce the required years of experience by two years, indicating that higher education is valued in this role.

Experience:
A minimum of ten years of progressively responsible experience in administration, program management, or a related area is required. Candidates with a first-level university degree may have this requirement reduced by two years. Experience within the UN system or a similar international organization is essential, particularly in a front office setting. Familiarity with SAP-based enterprise resource planning (ERP) systems and data management tools such as Excel, SharePoint, Power BI, or Tableau is desirable. Additionally, candidates should have at least one year of experience in data analytics or a related field.

Languages:
For this position, English is required at UN Level II proficiency in reading, writing, listening, and speaking. Spanish and Portuguese are considered desirable languages, also requiring UN Level II proficiency in all language skills. This multilingual requirement reflects the diverse working environment of the United Nations and the need for effective communication across different regions and cultures.

Additional Notes:
The appointment for this position is for an initial period of one year, with the possibility of extension subject to the availability of funds. The position is subject to local recruitment, meaning that candidates must be residents of Brazil or within commuting distance of the office. Staff members recruited locally are not eligible for international recruitment benefits. The United Nations is committed to achieving gender balance in its workforce and encourages female candidates to apply. The recruitment process emphasizes the importance of efficiency, competence, and integrity, with a focus on geographic diversity. Reasonable accommodations may be provided for applicants with disabilities upon request. The United Nations does not charge any fees during the recruitment process.