Team Assistant - Africa Region

Job Posting Organization:
The International Finance Corporation (IFC) is a member of the World Bank Group (WBG), which is one of the largest sources of funding and knowledge for developing countries. Established to help countries solve their greatest development challenges, the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and over 120 offices worldwide, the WBG collaborates with public and private sector partners to invest in groundbreaking projects and utilize data, research, and technology to develop solutions to urgent global challenges. The IFC focuses on the private sector in emerging markets, operating in more than 100 countries and leveraging its capital, expertise, and influence to create markets and opportunities. In fiscal year 2025, IFC committed a record $71.7 billion to private companies and financial institutions in developing countries, aiming to mobilize private capital and create a world free of poverty on a livable planet. The IFC Country Management Unit (CMU) in Egypt is part of the North Africa and Horn of Africa Regional Department, playing a central role in coordinating program and team support for all functions, ensuring smooth operations across administrative, liaison, and mission-related activities. The organization is united by core values of Impact, Integrity, Respect, Teamwork, and Innovation, and is committed to tackling the world’s toughest challenges while advancing social and economic inclusion.

Job Overview:
The Team Assistant position at IFC in Cairo, Egypt, is designed to provide proactive administrative and operational support to advance IFC’s mission in North Africa. This pivotal role is essential for ensuring seamless coordination and enhancing team efficiency, which contributes to impactful private sector development and fosters inclusive economic growth and sustainable solutions. The Team Assistant will be responsible for a variety of administrative tasks that are crucial for the smooth functioning of the team, including managing schedules, coordinating meetings, and preparing necessary documents and materials in a timely manner. The role also involves organizing travel arrangements, planning events, and maintaining accurate records, all of which are vital for supporting the team’s objectives and ensuring compliance with IFC policies and procedures. The Team Assistant will collaborate closely with team members to ensure the timely delivery of projects and initiatives, thereby contributing to the achievement of departmental goals and upholding the values of the organization.

Duties and Responsibilities:
The Team Assistant will have a comprehensive set of duties and responsibilities, including but not limited to: providing administrative support to the team by managing schedules and coordinating meetings; ensuring timely preparation of documents and materials; organizing and coordinating travel arrangements, including booking flights, accommodations, and transportation while ensuring compliance with IFC policies; assisting in planning and executing events, workshops, and conferences, including liaising with vendors and managing logistics; maintaining accurate and organized records, files, and databases to ensure accessibility and compliance with IFC document management standards; monitoring and processing expense reports, invoices, and procurement requests to ensure accuracy and adherence to financial guidelines; supporting the preparation of high-quality reports, presentations, and correspondence; collaborating with team members to ensure timely delivery of projects and initiatives; and upholding IFC values by fostering an inclusive, respectful, and professional work environment while demonstrating cultural sensitivity in all interactions.

Required Qualifications:
The ideal candidate for the Team Assistant position should possess a university degree and have at least 4 years of relevant work experience in a large international institution or private sector organization, with experience in an international organization being a plus. The candidate should have proven experience in supporting dynamic teams within international organizations, financial institutions, or development agencies, demonstrating adaptability in multicultural environments. A strong command of English and Arabic is essential, along with excellent written and verbal communication skills to liaise effectively with internal and external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools for document preparation, data management, and scheduling is required. Exceptional organizational skills are necessary, with the ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail in a fast-paced environment. Experience in coordinating travel arrangements, events, and meetings is also important, ensuring seamless execution and adherence to organizational policies. The candidate should be able to work collaboratively within a team, fostering a positive and inclusive work environment while maintaining professionalism and discretion. Strong problem-solving skills and a proactive approach to identifying and addressing operational challenges are also essential, along with a demonstrated commitment to IFC’s values, including integrity, respect, and a focus on delivering results that support development objectives.

Educational Background:
Candidates applying for the Team Assistant position are required to have a university degree. This educational background is essential as it provides the foundational knowledge and skills necessary for performing the administrative and operational tasks associated with the role. The degree should ideally be in a relevant field that supports the functions of the position, such as business administration, management, or a related discipline. A strong educational background will enhance the candidate's ability to understand and navigate the complexities of working within an international organization like the IFC.

Experience:
The position requires at least 4 years of relevant work experience in a large international institution or private sector organization. Candidates with experience in international organizations, financial institutions, or development agencies will be preferred, as this background demonstrates the ability to adapt to multicultural environments and the dynamics of working in diverse teams. The experience should include supporting dynamic teams and managing administrative tasks effectively, showcasing the candidate's capability to thrive in a fast-paced and challenging work environment.

Languages:
The mandatory languages for this position are English and Arabic. A strong command of both languages is essential, as the Team Assistant will need to communicate effectively with internal and external stakeholders. Excellent written and verbal communication skills in both languages are required to ensure clarity and professionalism in all interactions. While proficiency in additional languages may be considered a plus, the primary focus will be on the ability to communicate fluently in English and Arabic.

Additional Notes:
This position is a local recruitment opportunity, meaning that preference will be given to applicants who are authorized to work in Egypt for any employer. The term duration for this position is set for 3 years, which indicates a commitment to a longer-term engagement with the organization. The role is full-time, and candidates should be prepared to work collaboratively within a team environment. The World Bank Group offers comprehensive benefits, including a retirement plan, medical, life and disability insurance, and paid leave, including parental leave. The organization is committed to providing reasonable accommodations for individuals with disabilities and prides itself on being an equal opportunity and inclusive employer, ensuring that there is no discrimination based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.