Human Resources Officer

Job Posting Organization:
The Danish Refugee Council (DRC) is one of the world’s leading non-governmental organizations (NGOs) focused on responding to displacement. Established in 1956, DRC has been operational in Sudan since 2004, providing essential life-saving programs in various sectors including protection, emergency response, shelter, security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security, livelihoods, disaster risk reduction, camp management, and humanitarian mine action. The organization has implemented projects across several regions in Sudan, including Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan is home to one of the largest displaced populations in Africa, with over 3.7 million internally displaced individuals and more than 1.1 million refugees from countries such as South Sudan, Ethiopia, Eritrea, the Central African Republic, Chad, Yemen, and Syria. The current political crisis in Sudan has led to significant economic and social challenges, including rising food and energy costs, disease outbreaks, and ongoing conflict, which further complicate the humanitarian situation.

Job Overview:
The Human Resources Officer will operate under the supervision of the HR and Admin Team Leader, taking charge of a wide range of Human Resource responsibilities. These responsibilities encompass recruitment, staff onboarding, payroll management, and health insurance administration. The HR Officer will also assist in the processes of contracting, extensions, and separations, ensuring that all staff files are meticulously updated with the required documentation as per the established checklist. This role is crucial in maintaining the operational efficiency of the HR department and ensuring compliance with organizational policies and local regulations.

Duties and Responsibilities:
The HR Officer will be responsible for managing the national staff payroll, which includes collecting monthly timesheets, preparing payroll using payroll software, releasing monthly pay slips, and coordinating with the Finance department regarding payroll transfers. The officer will ensure accurate tax calculations in accordance with local tax laws and ensure that National Social Insurance and Zakat are deducted and transferred to the relevant authorities promptly. Additionally, the officer will assist in the recruitment and selection process by advertising vacancies, maintaining recruitment trackers, preparing job offers and contracts, and following up on contract extensions or terminations. The HR Officer will also coordinate with the insurance provider to manage staff insurance, ensuring that all employees receive their insurance cards upon enrollment and that claims are processed efficiently. Other responsibilities include maintaining updated staff information in the HR system, assisting with audits, and managing correspondence with government authorities.

Required Qualifications:
Candidates must possess a minimum of 2-3 years of experience in payroll management and recruitment. A strong understanding of income tax calculations as per local tax regulations is essential. Proficiency in MS Excel and PowerPoint is required, along with excellent communication skills. Experience with payroll software is also necessary to effectively manage payroll processes and ensure compliance with organizational standards.

Educational Background:
The position requires candidates to have relevant educational qualifications that support their expertise in human resources management, payroll processing, and recruitment. While specific degrees are not mentioned, a background in human resources, business administration, or a related field would be advantageous.

Experience:
The ideal candidate should have at least 2-3 years of professional experience in payroll management and recruitment processes. This experience should include hands-on involvement in managing payroll systems, understanding tax regulations, and executing recruitment strategies effectively.

Languages:
Fluency in English and Arabic is mandatory for this position. Candidates should be able to communicate effectively in both languages, as this will be essential for interacting with staff and stakeholders in the region.

Additional Notes:
This position is a national contract with a duration of 12 months, categorized under non-management band. The starting salary for this role is USD 1,225.00, and the duty station is Port Sudan at the Country Office. The organization offers two bonuses during the Eid festivals, national social insurance, medical insurance, and a supportive working environment with opportunities for professional growth and development. Applications must be submitted through the specified link, and candidates are encouraged to include a cover letter and an updated CV, along with references from current and past supervisors. DRC emphasizes equal opportunity in employment and encourages female candidates to apply to help bridge the gender gap in staffing.