Program Assistant

Job Posting Organization:
The World Bank Group is a prominent global partnership consisting of five institutions dedicated to addressing the most pressing development challenges faced by countries around the world. Established with the mission to end extreme poverty and promote shared prosperity, the organization has grown to include 189 member countries and operates in over 120 offices globally. The World Bank Group provides financial and technical assistance to developing countries, leveraging data, research, and technology to implement innovative solutions. Its operations are guided by a commitment to sustainable development, and it plays a crucial role in funding projects that aim to improve economic conditions, enhance human capital, and build resilience against climate-related vulnerabilities. The organization is known for its collaborative approach, working closely with both public and private sector partners to achieve impactful results. For more information, visit www.worldbank.org.

Job Overview:
The Program Assistant position at the World Bank Group is designed to provide essential operational and administrative support to various sectors within the organization. The selected candidate will play a pivotal role in facilitating the implementation of the unit's work program, which may involve specialized support in areas such as task management, procurement, and database management. The role requires a proactive approach to interpreting operational procedures, coordinating with different units, and liaising with team members and external counterparts. The Program Assistant will also be responsible for drafting and translating documents, managing project timelines, and ensuring adherence to institutional guidelines. This position offers a unique opportunity to contribute to the World Bank's mission of addressing development challenges while working in a dynamic and multicultural environment.

Duties and Responsibilities:
The Program Assistant will undertake a variety of duties and responsibilities, including but not limited to: providing operational and administrative support to the unit, interpreting and applying operational procedures, coordinating with other World Bank Group units, assisting in the implementation of the work program, translating and drafting documents, identifying and resolving issues, enhancing work organization, participating in project/product timeline development, attending meetings and drafting minutes, serving as an information resource on project statuses, monitoring task budgets, conducting inquiries in databases, participating in field missions, coordinating schedules, assisting in event planning, maintaining distribution lists, managing project files, submitting travel requests, mentoring junior staff, and undertaking ad-hoc assignments as needed.

Required Qualifications:
Candidates for the Program Assistant position should possess a Bachelor’s degree along with a minimum of four years of relevant experience, or an equivalent combination of education and experience. Prior experience in administrative assistance within a multinational or international organization is preferred. Proficiency in English, both verbal and written, is essential, as is the ability to draft routine correspondence and edit materials accurately. Effective time management and organizational skills are crucial, along with the ability to demonstrate initiative and resourcefulness. Candidates should also have proven interpersonal skills, the ability to work effectively in a multicultural environment, and the capacity to produce high-quality work under pressure.

Educational Background:
The educational background required for the Program Assistant position includes a Bachelor’s degree in a relevant field. This foundational education should be complemented by practical experience in administrative roles, particularly within international or multinational organizations, to ensure candidates are well-prepared for the responsibilities of the position.

Experience:
The position requires candidates to have at least four years of relevant experience in administrative support roles. This experience should ideally be within a multinational or international organization, providing candidates with the necessary skills to navigate complex operational environments and support diverse teams effectively.

Languages:
The mandatory language for this position is French, as it is essential for communication within the organization and with local stakeholders. Proficiency in English is preferred, as it enhances the candidate's ability to draft documents and communicate effectively in a bilingual environment. Knowledge of additional languages may be considered an asset but is not required.

Additional Notes:
The Program Assistant position is a local recruitment role with a term duration of three years. The position is full-time and offers a comprehensive benefits package, including a retirement plan, medical, life, and disability insurance, as well as paid leave, including parental leave. The World Bank Group is committed to fostering an inclusive workplace and encourages applications from diverse candidates, ensuring equal opportunity regardless of gender, race, ethnicity, sexual orientation, or disability.