Marketing Coordinator

Job Posting Organization:
The American Heart Association (AHA) was founded in 1924 and has since made significant strides in reducing cardiovascular disease deaths by half. The organization is dedicated to addressing the most pressing health challenges of today and is committed to ensuring a healthier future for all. With a mission to be a relentless force for a world of longer, healthier lives, the AHA operates in numerous countries and employs a diverse workforce that embodies its core values. The AHA is not just a workplace; it is a community that values the contributions of its employees and encourages personal and professional growth. The organization is known for its commitment to work-life harmonization, providing resources and support to help employees thrive in their roles and personal lives. The AHA is also active on various social media platforms, allowing individuals to connect and engage with the organization and its mission.

Job Overview:
The Marketing Coordinator position at the American Heart Association in Irving, TX, involves providing sophisticated administrative support and technical program assistance. The role requires the coordinator to disseminate information, maintain filing systems, and perform various internal administrative tasks. Working under general supervision, the coordinator will have moderate latitude for the use of initiative and independent judgment. This office-based position offers a hybrid schedule, allowing for a blend of in-office and remote work. The coordinator will play a crucial role in managing project timelines for North Texas events, overseeing event collateral and signage, and managing event budgets. Additionally, the coordinator will assist in social media content creation and maintain inventory management of marketing communications files and supplies. The AHA emphasizes the importance of work-life harmonization and provides access to training and support to ensure the success of its employees.

Duties and Responsibilities:
The duties and responsibilities of the Marketing Coordinator include managing project timelines for North Texas events, overseeing the project management of event collateral and signage, managing event budgets, tracking expenses, and processing contracts. The coordinator will also be responsible for supply ordering and tracking management, scheduling and communicating with event vendors, processing contracts and invoices, and managing a vendor database. Additionally, the coordinator will book and manage event videographers and photographers, create photo shoot lists, and organize post-event photos. On the day of events, the coordinator will assist the Director of Events and serve as the point of contact for vendors. Other responsibilities include assisting in social media content creation and developing event toolkits, as well as managing the inventory of marketing communications files and supplies. The coordinator may also be assigned other duties by the Senior Communications Director as needed.

Required Qualifications:
The position requires a high school diploma or equivalent, along with three years of relevant experience in providing marketing, administrative, or event planning support. Knowledge of tools such as Sprinklr, Canva, Animoto, and Adobe Creative Suite is considered a plus. Candidates should possess intermediate to advanced knowledge of MS Office applications, including Word, Excel, Outlook, and PowerPoint. Experience in meeting and event management, including logistics, catering, and set-up, is preferred. Familiarity with business letter writing formats is also preferred. The ability to travel occasionally within the DFW area for event preparation and attendance is necessary.

Educational Background:
A high school diploma or equivalent is required for this position. While further education is not explicitly stated, candidates with additional qualifications or certifications related to marketing, event planning, or administration may have an advantage in the selection process.

Experience:
Candidates should have a minimum of three years of relevant experience in marketing, administrative support, or event planning. This experience should demonstrate the ability to manage projects, coordinate events, and provide effective administrative support in a professional setting.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset, particularly in a diverse community setting.

Additional Notes:
This position is full-time and offers a hybrid work schedule, allowing for a combination of in-office and remote work. The American Heart Association provides a competitive compensation package, including a base salary that is regularly reviewed to ensure market competitiveness. Employees are recognized for their achievements through merit increases and have access to a comprehensive benefits package that includes medical, dental, vision, disability, and life insurance. The organization also offers a robust retirement program with employer matching and automatic contributions. Employees benefit from professional development opportunities, including access to the HeartU online university and various Employee Resource Groups. Work-life harmonization is a priority, with a minimum of 16 days of Paid Time Off (PTO) for new employees, increasing with seniority, and 12 paid holidays each year. The AHA also supports employees' educational pursuits through a tuition assistance program.