Project Coordinator

Job Posting Organization:
The organization is dedicated to addressing critical issues related to migration, human rights, and development. It aims to provide support and assistance to vulnerable populations, including migrants and refugees, through various projects and initiatives. Established to promote international cooperation and understanding, the organization operates in multiple countries, working closely with local authorities, NGOs, and international agencies to implement effective solutions. The organization values diversity and inclusivity, employing a team of professionals from various backgrounds to enhance its impact across different regions.

Job Overview:
The Project Coordinator will play a crucial role in the planning, coordination, implementation, and monitoring of project activities aimed at supporting vulnerable populations. This position requires a proactive approach to compiling, summarizing, analyzing, and presenting data on specific project topics, ensuring that noteworthy issues are highlighted for consideration by relevant stakeholders. The coordinator will monitor budget implementation, propose necessary adjustments, and act as the focal point for administrative coordination, which involves extensive liaison with various organizational units and external parties. The role also includes drafting status reports, identifying shortfalls in project delivery, and suggesting corrective measures to the supervisor. Additionally, the coordinator will organize meetings, workshops, and training sessions, prepare training materials, and participate in capacity-building workshops, responding to complex information requests and maintaining organized files and records. The position demands effective communication and coordination with local authorities, partners, and other stakeholders relevant to the project, ensuring compliance and reporting any non-compliance to the supervisor. The coordinator will also provide inputs for the development of Standard Operating Procedures (SOP) and concept papers, supporting the development of new projects while guiding and training other staff as needed.

Duties and Responsibilities:

• Assist in the planning, coordination, implementation, and monitoring of project activities.
• Compile, summarize, analyze, and present information/data on specific project topics, highlighting noteworthy issues for consideration.
• Monitor budget implementation and propose adjustments as necessary.
• Act as the focal point for administrative coordination of project implementation, liaising with diverse organizational units and external parties.
• Draft status reports, identify shortfalls in delivery, and suggest corrective measures.
• Draft correspondence on project issues and prepare various forms of documentation, including reports and briefing notes.
• Organize meetings, workshops, and training sessions; prepare training materials and participate in capacity-building workshops.
• Respond to complex information requests and inquiries; maintain organized files and records.
• Participate in meetings and conferences; maintain effective liaison with local authorities, partners, and stakeholders. 1
• Monitor the work of implementing partners and report any non-compliance to the supervisor. 1
• Provide inputs for the development of SOPs and concept papers; support the development of new projects. 1
• Provide guidance/training and assist in coordinating and monitoring the work of other staff in the unit; may supervise other staff as assigned. 1
• Perform other related duties as assigned.

Required Qualifications:

• School diploma with six years of relevant experience; or a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with four years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.

Educational Background:
The position requires a minimum of a school diploma with six years of relevant experience or a Bachelor’s degree in fields such as Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related areas from an accredited academic institution. The educational background should provide a solid foundation in understanding the complexities of migration and human rights issues, as well as the ability to engage with diverse stakeholders effectively.

Experience:
Candidates should possess a minimum of four years of relevant professional experience if holding a Bachelor’s degree, or six years if only holding a school diploma. Experience should include liaising with governmental authorities and working with vulnerable populations, such as migrants and refugees. Familiarity with international humanitarian organizations and multi-cultural settings is highly desirable, as it demonstrates the ability to navigate complex environments and collaborate with various stakeholders.

Languages:
Proficiency in English is mandatory, as it is the primary language of communication within the organization and for reporting purposes. Knowledge of additional languages, particularly those spoken by the populations served (such as Mongolian or other regional languages), is considered an asset and may enhance the candidate's ability to engage effectively with diverse communities.

Additional Notes:
The position is full-time and may involve working with international and national stakeholders. The contract duration is not specified, but candidates should be prepared for a dynamic work environment that may require flexibility and adaptability. Compensation and benefits will be discussed during the interview process, and the organization is committed to providing a supportive work environment that fosters professional growth and development.