Administrative Assistant

Job Posting Organization:
The American Heart Association (AHA) was founded in 1924 and has since made significant strides in reducing cardiovascular disease deaths by half. The organization is dedicated to addressing major health challenges and accelerating progress in health outcomes. With a mission to promote longer, healthier lives for all, the AHA operates in various countries and employs a diverse workforce committed to inclusivity and community impact. The organization emphasizes work-life harmonization and provides numerous resources for employee development and support.

Job Overview:
The Administrative Assistant position at the American Heart Association in Fayetteville, AR, is designed to provide essential administrative support to the director" style="border-bottom: 1px dotted #007bff !important;">Executive Director of Northwest Arkansas. This role involves campaign finance support and assisting other team members as needed. The position is office-based, requiring the individual to manage various administrative tasks, including coordinating calendars, preparing documents, and ensuring effective communication within the team. The AHA values its employees and offers resources to help maintain a balance between work and personal life, including access to training and development programs.

Duties and Responsibilities:
The Administrative Assistant will be responsible for a variety of tasks, including:

• Providing administrative and technical assistance to the Executive Director, which includes coordinating calendars, scheduling meetings, and preparing necessary documents.
• Supporting quarterly meetings of the Board of Directors and Leadership Development Committee, as well as monthly Executive Leadership Team meetings, by preparing agendas, presentations, and minutes, and assisting with logistical arrangements.
• Managing board-related data, including rosters, member CVs/resumes, and meeting materials, ensuring compliance with business standards and data guidelines.
• Maintaining customer, volunteer, event, and campaign information within various databases and systems, ensuring accuracy and timeliness.
• Acting as the Accounting Liaison, handling all revenue that comes into the office, including cash handling practices, mail opening, making deposits, and processing credit card donations.
• Leading financial support for the market, which includes invoicing, collections, and contract uploads, as well as monitoring and tracking expenses throughout the fiscal year.
• Serving as a backup for other support staff in event logistics, data entry, and general event support.

Required Qualifications:
Candidates must possess a high school diploma or equivalent and have up to 2 years of relevant experience. The ability to travel locally on occasion and work evenings and weekends for events is required. Candidates should also be able to lift and/or move large objects, with the understanding that heavier items may need to be broken down or require assistance. Proficiency in Microsoft Office is essential, along with strong organizational skills and attention to detail. Effective oral and written communication skills are also necessary for this role.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. Additional certifications or training in administrative support or related fields may be beneficial but are not explicitly required.

Experience:
The ideal candidate should have up to 2 years of relevant experience in administrative support or a similar role. Experience in a non-profit or healthcare environment may be advantageous, but not mandatory. The ability to work independently and make decisions quickly is also valued.

Languages:
While no specific language requirements are mentioned, proficiency in English is mandatory due to the nature of the role and communication needs. Additional language skills may be considered a plus but are not required.

Additional Notes:
This position is full-time and offers a competitive salary along with a comprehensive benefits package, including medical, dental, vision, disability, and life insurance. The AHA also provides a robust retirement program with employer matching, paid time off (PTO) starting at a minimum of 16 days per year, and 12 paid holidays. Opportunities for professional development, including tuition assistance and access to the HeartU online university, are available to support career growth. The AHA is committed to diversity and inclusion in its workforce and workplace culture.