Part Time Editorial Assistant

Job Posting Organization:
The American Heart Association (AHA) was founded in 1924 and has since made significant strides in reducing cardiovascular disease deaths by half. The organization is dedicated to addressing the most pressing health challenges and is committed to fostering a healthier future for all. With a mission to be a relentless force for a world of longer, healthier lives, the AHA operates in various capacities across multiple countries, focusing on cardiovascular and brain health. The organization emphasizes inclusivity and diversity in its workforce and workplace culture, ensuring that all individuals, regardless of their background, can contribute to its mission. The AHA has a robust employee base and offers numerous resources for professional development and work-life balance, reflecting its commitment to employee well-being and growth.

Job Overview:
The Part Time Editorial Assistant position at the American Heart Association is a crucial role that involves managing the production process for 'Connections,' the quarterly membership newsletter. This position is part-time, requiring 20 hours of work per week, Monday through Friday. The Editorial Assistant will collaborate with volunteers and AHA staff to curate content that is both comprehensive and noteworthy, ensuring that the newsletter effectively communicates important news and articles from the 16 Scientific Councils. The role demands a proactive approach to content management, including determining front articles, obtaining necessary content and images, and coordinating the design and review processes. The assistant will also be responsible for creating bulk emails for member communication and tracking expenses related to the newsletter production. This position is ideal for individuals who are passionate about health communication and have a keen eye for detail.

Duties and Responsibilities:
The duties and responsibilities of the Part Time Editorial Assistant include:

• Determining the front articles for the newsletter and obtaining relevant content and images.
• Submitting content for scientific and editorial review to ensure accuracy and appropriateness.
• Coordinating with design teams to prepare content for layout and reviewing proofs before final publication.
• Posting final versions of the newsletter online and ensuring accessibility for all members.
• Creating and managing bulk email communications to all members, ensuring timely delivery of information.
• Tracking all expenses related to the newsletter production and managing the budget effectively.
• Collaborating with volunteers from each of the 16 scientific councils to gather and verify information for inclusion in the quarterly newsletter.
• Maintaining a high level of organization and attention to detail throughout the production process to ensure a polished final product.

Required Qualifications:
The ideal candidate for the Part Time Editorial Assistant position should possess the following qualifications:

• A minimum of three (3) years of experience in print marketing, design, and delivery.
• Strong proficiency in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.
• Excellent time management skills and the ability to work independently.
• Experience in managing budgets effectively.
• Strong verbal and written communication skills, with the ability to present information clearly to management and collaborate effectively with team members.
• Comfort with ambiguity and a strong attention to detail are essential for success in this role.

Educational Background:
Candidates should ideally hold a Bachelor’s degree in Marketing, Advertising, Communications, or a related field. This educational background will provide the necessary foundation for understanding the principles of effective communication and marketing strategies relevant to the role.

Experience:
The position requires a minimum of three years of relevant experience in print marketing, design, and delivery. This experience should demonstrate the candidate's ability to manage projects effectively, work collaboratively with teams, and produce high-quality content under tight deadlines.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with members. Additional language skills may be considered an asset, particularly in a diverse workplace.

Additional Notes:
This is a part-time position, requiring 20 hours of work per week. The role is classified as hybrid, allowing for a combination of remote and in-office work. The American Heart Association offers competitive compensation and benefits, including professional development opportunities through their corporate university, HeartU. The organization is committed to fostering an inclusive environment and encourages applicants from diverse backgrounds to apply. There is no specific expiration date for this vacancy, so candidates are encouraged to apply promptly to avoid missing the opportunity.