Procurement Assistant

Job Advertisement

Position Title: Procurement Assistant
Location: Santiago
Country: Chile
Deadline Date: Not specified

Job Details

Job Posting Organization:
The Economic Commission for Latin America and the Caribbean (ECLAC) is one of the five regional commissions of the United Nations, established in 194

• Its mission is to contribute to the economic and social development of the region. ECLAC focuses on designing, monitoring, and evaluating public policies, providing advisory services, expertise, and training to governments, and supporting regional and international cooperation and coordination activities. The organization operates across various countries in Latin America and the Caribbean, aiming to foster sustainable development and reduce inequality in the region. ECLAC employs a diverse workforce and is committed to promoting gender equality and inclusivity in its operations. For more information, visit www.eclac.org.

Job Overview:
The Procurement Assistant position is situated within the Procurement Unit of the Division of Administration at ECLAC in Santiago. The role involves supporting the procurement and supply chain processes, ensuring compliance with legal and financial requirements, and providing administrative assistance. The Procurement Assistant will report to the Chief Procurement Officer and Senior Procurement Assistant, and will be responsible for a variety of tasks including monitoring processes, organizing information for reports, generating statistical reports, and providing logistical support for meetings and conferences. The position requires a proactive approach to problem-solving and the ability to work collaboratively within a team to achieve organizational goals. The successful candidate will play a crucial role in facilitating procurement activities and ensuring efficient operations within the unit.

Duties and Responsibilities:
The Procurement Assistant will perform a wide range of duties including:

• Providing office support and administrative functions related to procurement and supply chain.
• Monitoring processes and schedules to ensure compliance with relevant requirements.
• Researching and compiling information for reports and meetings.
• Generating statistical reports and work orders using databases.
• Offering secretarial and logistical support for meetings and conferences.
• Assisting in the preparation of presentation materials.
• Performing data entry and extraction functions.
• Managing mail and documents, ensuring timely follow-up on actions.
• Conducting general administrative tasks such as arranging meetings and processing documents. 1
• Maintaining electronic and paper files and databases. 1
• Providing software and office equipment support. 1
• Guiding less experienced staff on office processes and procedures. 1
• Assisting in data collection and analysis for decision-making. 1
• Updating information materials such as web pages or brochures. 1
• Supporting supplier registration and monitoring participation in tenders. 1
• Maintaining Excel spreadsheets for supplier monitoring across various offices. 1
• Performing other duties as assigned by supervisors.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. For positions in the General Service category, it is essential to clearly indicate completion of high school in the Applicant Profile. Additionally, candidates should have at least three years of experience in administrative procurement or supply chain support. This requirement is reduced to one year for those with a first-level university degree or higher. Experience in general office support is desirable, as well as experience in data analytics or related areas. Candidates should demonstrate professionalism, teamwork, and client orientation in their work.

Educational Background:
A high school diploma or equivalent is required for this position. Candidates must clearly indicate their educational qualifications in their Applicant Profile to confirm completion of high school. There are no specific job-specific qualifications listed, but a first-level university degree may reduce the experience requirement.

Experience:
The position requires a minimum of three years of relevant experience in administrative procurement or supply chain support. This requirement is reduced to one year for candidates who possess a first-level university degree or higher. Experience in general office support or related areas is desirable, and having at least one year of experience in data analytics or a related field is also beneficial.

Languages:
Fluency in Spanish is required, along with knowledge of English. English and French are the working languages of the United Nations Secretariat, but for this position, proficiency in Spanish is essential for effective communication and collaboration within the team and with clients.

Additional Notes:
This position is temporarily available until December 31, 202

• If the selected candidate is a current staff member of the United Nations Secretariat, the selection will be treated as a temporary assignment. The appointment for this position is conducted on a local basis, meaning applicants must be authorized to work in Chile. The United Nations does not charge any fees during the recruitment process, and candidates are encouraged to follow all instructions provided in the online recruitment platform. The organization promotes a diverse and inclusive environment and encourages female candidates to apply. Flexible working arrangements may be available, but details should be discussed at the final stage of the offer.