Programme Assistant

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Position Title: Programme Assistant
Location: Georgetown
Country: Guyana
Deadline Date:

Job Details

Job Posting Organization:
UNFPA, the United Nations Population Fund, is the lead UN agency focused on delivering a world where every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. Established in 1969, UNFPA operates in over 150 countries and territories, working to ensure that every individual has access to reproductive health services and that their rights are upheld. The organization is committed to achieving three transformative results by 2030: ending preventable maternal deaths, ending unmet needs for family planning, and ending gender-based violence and harmful practices. UNFPA's strategic plan for 2022-2025 emphasizes the importance of addressing the impacts of the Covid-19 pandemic on women's and girls' access to sexual and reproductive health services, and it calls for collaboration among member states, organizations, and individuals to build a better future.

Job Overview:
The Programme Assistant plays a crucial role in supporting the design, planning, and management of UNFPA's programs. Reporting directly to the Liaison Officer, the Programme Assistant is responsible for providing administrative support and facilitating operational processes to achieve the UNFPA mandate. This includes following up on audit recommendations and applying established systems and procedures to ensure effective knowledge management. The role involves compiling and synthesizing information related to population and development, reproductive health and rights, and gender issues, which are essential for program development. The Programme Assistant is also tasked with ensuring compliance with financial transaction processes related to office management and operations, thereby contributing to the overall efficiency of the office.

Duties and Responsibilities:
The Programme Assistant is responsible for providing substantive programmatic and logistical support for various UNFPA initiatives, including workshops, capacity-building activities, and advocacy events. Key duties include ensuring timely and efficient financial and administrative support, such as processing payments, maintaining petty cash, and managing office supplies and services. The Programme Assistant will collaborate closely with the Sub-regional Office (SROC) and other UN agencies to coordinate logistics and supply chain management, particularly in emergency situations. This role also involves conducting field monitoring visits, liaising with stakeholders, and contributing to knowledge sharing by documenting findings and best practices. The Programme Assistant will assist in advocacy and resource mobilization efforts, maintain networks of donor contacts, and support the posting of relevant materials on social media. Additionally, the Programme Assistant will facilitate financial record-keeping and ensure compliance with HACT financial rules and procedures.

Required Qualifications:
Candidates must possess a High School Diploma, with additional college studies in health, population, demography, economics, management, or related social sciences considered an asset. Proficiency in current office software applications is required. The ideal candidate should demonstrate integrity, commitment to UNFPA's mission, and the ability to embrace cultural diversity and change. Strong analytical and strategic thinking skills, emotional intelligence, and effective communication abilities are essential for success in this role.

Educational Background:
A High School Diploma is required for this position. Candidates with some college education in relevant fields such as health, population, demography, economics, management, or other related social sciences will be viewed favorably. This educational background will provide the necessary foundation for understanding the complexities of UNFPA's work and the socio-economic factors influencing reproductive health and rights.

Experience:
Candidates should have at least 5 years of relevant administrative support experience. Experience working with UN agencies or development-oriented organizations will be considered an asset. This level of experience is crucial for understanding the operational and administrative processes within UNFPA and for effectively supporting programmatic interventions.

Languages:
Fluency in oral and written English is mandatory for this position. Knowledge of another UN language is considered an asset, as it can enhance communication and collaboration with diverse stakeholders and partners.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other applicable benefits. UNFPA promotes a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. The selection and appointment process may involve background checks, medical clearance, and other administrative requirements. UNFPA does not charge any fees in connection with the application or recruitment process.