Programme Assistant SRHR

Job Advertisement

Position Title: Programme Assistant SRHR
Location: Lusaka
Country: Zambia
Deadline Date:

Job Details

Job Posting Organization:
UNFPA, the United Nations Population Fund, is the lead UN agency focused on sexual and reproductive health and rights. Established in 1969, UNFPA operates in over 150 countries and has a mission to ensure that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. The organization is committed to achieving three transformative results by 2030: ending preventable maternal deaths, ending unmet need for family planning, and ending gender-based violence and harmful practices. UNFPA's strategic plan for 2022-2025 emphasizes the importance of addressing the impacts of the Covid-19 pandemic on women's and girls' access to reproductive health services and rights, while also promoting a recovery that builds forward better. The organization values principled and ethical staff who embody international norms and standards and are committed to delivering high-impact results.

Job Overview:
The Programme Assistant SRHR plays a crucial role in supporting the Sexual and Reproductive Health and Rights (SRHR) unit by providing comprehensive programme, administrative, and logistical support. This position requires a client-oriented approach to service delivery, ensuring that all tasks are performed in compliance with UNFPA's rules and guidelines. The Programme Assistant will work closely with the Finance Associate to facilitate effective support to the Country Office (CO). The role involves assisting with logistical arrangements for various events, maintaining electronic mailing lists, recording meeting minutes, and compiling information for progress reports. The Programme Assistant is expected to demonstrate strong organizational skills and the ability to work collaboratively within a team environment, contributing to the overall success of the SRHR programme.

Duties and Responsibilities:

• Supporting the SRHR Programme Team: Assist with logistical arrangements for meetings, missions, workshops, and events, including procurement of supplies and logistical coordination. Help collect supporting documents for payments.
• Research and Knowledge Management Sharing Support: Archive, file, and maintain up-to-date electronic mailing lists related to SRHR programme matters. Record and distribute meeting minutes promptly and follow up on agreed actions and implementation of tasks. Provide administrative support in compiling information for progress reports.
• General Support: Carry out any other duties as required by UNFPA management, demonstrating flexibility and a willingness to assist in various capacities as needed.

Required Qualifications:

• Education: Completed Secondary Level Education is required. Additional training or certification in administration or office management is considered an asset.
• Knowledge and Experience: A minimum of four years of relevant experience in project/programme support within private, national, or international organizations, including some experience in research assistance. Previous experience in the UN system is advantageous. Strong interpersonal and organizational skills are essential, along with proficiency in computer applications such as Word, Excel, and PowerPoint. Familiarity with ERP systems is an asset. Good writing and communication skills are necessary, as well as the ability to work effectively in a team environment. Experience in disability-inclusive and gender-transformative programming is also beneficial.

Educational Background:
The position requires completed Secondary Level Education as a minimum. Additional qualifications in administration or office management are advantageous and may enhance a candidate's suitability for the role.

Experience:
Candidates should possess a minimum of four years of relevant experience in project or programme support, ideally within private, national, or international organizations. Experience in research assistance is also beneficial. Previous work within the UN system is considered an advantage, as it demonstrates familiarity with the organization's processes and culture.

Languages:
Fluency in both oral and written English is mandatory for this position. A working knowledge of another UN official language is considered an asset and may enhance a candidate's competitiveness for the role.

Additional Notes:
This position offers an attractive remuneration package that includes a competitive net salary, health insurance, and other applicable benefits. UNFPA promotes a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages women, individuals from minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups to apply. UNFPA is committed to equal opportunities in terms of appointment, training, compensation, and selection for all candidates, regardless of personal characteristics. The selection and appointment process may be subject to background and reference checks, medical clearance, visa issuance, and other administrative requirements. Importantly, UNFPA does not charge any fees in connection with the application or recruitment process.