Associate Research and Grants Administrator

Job Advertisement

Position Title: Associate Research and Grants Administrator
Location: Dallas
Country: United States
Deadline Date: No specific deadline indicated, apply timely to not miss an opportunity.

Job Details

Job Posting Organization:
The American Heart Association (AHA) was founded in 1924 and has since made significant strides in reducing cardiovascular disease deaths by half. The organization is dedicated to addressing major health challenges and is committed to ensuring a healthier future for all. With a mission to be a relentless force for a world of longer, healthier lives, the AHA operates in various regions and employs a diverse workforce that reflects its commitment to diversity, equity, and inclusion. The AHA is known for its corporate culture, which emphasizes work-life harmonization and values its employees' contributions.

Job Overview:
The Associate Research and Grants Administrator position is a vital role within the American Heart Association, specifically located at the National Center office in Dallas, TX. This position operates on a hybrid schedule, requiring in-office attendance 1 to 2 days a week. The primary responsibility of the Associate Research and Grants Administrator is to manage the Association's foundational research awards across specific programs and regions. This includes overseeing the administrative processes and providing day-to-day management services for investigators and their institutional grants and fiscal officers. The role involves conducting compliance reviews for assigned projects and assisting customers in understanding and interpreting the Association's policies and procedures related to awards management. The AHA offers numerous resources to support work-life balance and professional development, including access to Heart U, their corporate university, and additional training opportunities.

Duties and Responsibilities:
The duties and responsibilities of the Associate Research and Grants Administrator include:

• Collaborating closely with principal investigators, grants officers, and fiscal officers at funded institutions to ensure effective management of research awards, including reporting, communications, and outcomes.
• Managing awards to ensure compliance with American Heart Association policies and procedures, determining corrective processes and actions for any awards that are not compliant.
• Monitoring on-time submissions and making decisions regarding any requested exceptions or change requests.
• Managing award budgets, which range from $30,000 to $400,000, to ensure they meet the Association's budgetary allowances and requirements.
• Reviewing and approving annual financial reports for compliance with policies.
• Reviewing and approving award agreements, including contracts and subcontracts for funded projects, particularly those related to special research initiatives.
• Providing information and consultation to various customer groups, including awardees, institutional personnel, and sponsors.
• Serving as a backup to the Research and Grants Administration senior manager, generating and analyzing reconciliation reports for finance staff, and managing a multi-million dollar quarterly payment process.
• Conducting data quality reviews to evaluate the accuracy of information related to transferring and terminating awards. 1
• Participating in the annual institution selection and audit process. 1
• Assisting management with special projects as needed or assigned.

Required Qualifications:
The required qualifications for the Associate Research and Grants Administrator position include:

• A Bachelor’s degree or equivalent experience is required.
• A minimum of two (2) years of related or account management work experience is required.
• The ability to interpret and communicate information accurately and effectively to diverse audiences is essential.
• Proficiency in using databases to execute queries for information is necessary.
• Strong organizational skills are required to manage multiple tasks effectively.
• Logical thinking and problem-solving skills are crucial for addressing challenges that may arise in the role.

Educational Background:
Candidates for the Associate Research and Grants Administrator position must possess at least a Bachelor’s degree or an equivalent level of education. This educational background provides the foundational knowledge necessary for understanding the complexities of research administration and grants management.

Experience:
The position requires a minimum of two (2) years of relevant experience, particularly in account management or related fields. Experience in research administration, especially with a funding organization, is highly preferred. Candidates should demonstrate a strong understanding of the processes involved in managing research awards and grants.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication. Additional language skills may be beneficial but are not explicitly required.

Additional Notes:
This position is full-time and operates on a hybrid work model, requiring in-office attendance 1 to 2 days per week. The American Heart Association offers a competitive compensation package, including a base salary that is regularly reviewed to ensure market competitiveness. Employees are eligible for merit increases and incentive programs based on performance. The benefits package includes medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. The AHA also emphasizes professional development opportunities, including tuition assistance for employees seeking to further their education. Paid Time Off (PTO) starts at a minimum of 16 days per year, increasing with seniority, along with 12 paid holidays annually.