Event Planning Coordinator

Job Advertisement

Position Title: Event Planning Coordinator
Location: Chattanooga
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The American Heart Association (AHA) was founded in 1924 and has since made significant strides in reducing cardiovascular disease deaths by half. The organization is dedicated to addressing major health challenges and is committed to ensuring a healthier future for all. With a mission to be a relentless force for a world of longer, healthier lives, the AHA operates across various regions and employs a diverse workforce that reflects its commitment to diversity, equity, and inclusion. The AHA is known for its corporate culture, which emphasizes work-life harmonization and values its employees' contributions.

Job Overview:
The Event Planning Coordinator will play a crucial role in coordinating logistics for major fundraising events, both in-person and virtual. This position involves organizing and motivating volunteers, managing event administration, schedules, and meetings, and ensuring the successful execution of events such as the Heart Walk, Go Red for Women Luncheon, Heart Ball, and Hard Hats with Heart. The coordinator will also be responsible for preparing financial and operational reports, ensuring sponsorship fulfillment, and maintaining vendor relationships. The role requires a proactive approach to problem-solving and the ability to work independently while managing multiple tasks and deadlines.

Duties and Responsibilities:
The Event Planning Coordinator will be responsible for a variety of tasks, including but not limited to: coordinating logistics for large fundraising events and smaller auxiliary events; collaborating with vendors and volunteers to ensure successful event execution; preparing and maintaining fundraising materials and presentations; managing the vendor contract process and ensuring adherence to best practices; overseeing virtual event production, including volunteer and speaker coordination; monitoring event budgets and expenses; preparing schedules and ensuring deadlines are met; training volunteers and acting as a liaison during events; and traveling to events within the assigned territory.

Required Qualifications:
Candidates must possess a High School Diploma or GED, with a Bachelor's Degree or equivalent experience preferred. A minimum of 3 years of prior administrative support experience in a related environment is required, along with a broad understanding of event management. Strong attention to detail, excellent organizational skills, and effective communication abilities are essential. Candidates should be proficient in Microsoft Office applications and have the ability to work outside standard hours, including evenings and weekends. The role also requires the ability to lift and move large objects and a willingness to drive a rental truck when necessary.

Educational Background:
The ideal candidate should have a High School Diploma or GED, with a preference for those holding a Bachelor's Degree or equivalent combination of education and experience. This educational background should be complemented by relevant experience in event planning or administrative support roles.

Experience:
The position requires at least 3 years of prior administrative support experience, particularly in environments related to event management. Candidates should demonstrate a broad knowledge of event planning processes and the ability to manage multiple tasks effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is implied as essential for communication. Additional language skills may be beneficial but are not explicitly required.

Additional Notes:
This is a full-time position with the American Heart Association. The organization offers a competitive compensation package, including medical, dental, vision, and life insurance, as well as a robust retirement program. Employees are entitled to a minimum of 16 days of Paid Time Off (PTO) per year, increasing with seniority, and 12 paid holidays annually. The AHA also provides tuition assistance for employees seeking further education related to their roles. The position is classified as hybrid, allowing for a combination of remote and in-office work.