Senior Business Operations Coordinator

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Position Title: Senior Business Operations Coordinator
Location: Birmingham
Country: United States
Deadline Date: No specific deadline indicated, apply timely to not miss an opportunity.

Job Details

Job Posting Organization:
The American Heart Association (AHA) was founded in 1924 and has since made significant strides in reducing cardiovascular disease deaths. The organization is dedicated to addressing major health challenges and ensuring a healthier future for all. With a mission to be a relentless force for a world of longer, healthier lives, the AHA operates across various regions, focusing on diversity, equity, and inclusion within its workforce and mission. The AHA is committed to making a shared impact across diverse backgrounds and has a culture that emphasizes work-life harmonization and employee well-being.

Job Overview:
The Senior Business Operations Coordinator plays a crucial role in providing advanced business operations support to the Birmingham, AL, and Greater Alabama markets. This position involves documenting financial activities, developing reports, preparing documents for meetings, and managing various projects as assigned. The coordinator will serve as a budget lead for the market, liaising with the regional Business Operations Department, and ensuring compliance with established procedures. The role is designed for individuals who are passionate about making a difference in health outcomes and who thrive in a collaborative environment. The AHA offers resources for professional development and work-life balance, making it an ideal workplace for those looking to contribute to meaningful health initiatives.

Duties and Responsibilities:
The Senior Business Operations Coordinator will be responsible for a variety of tasks including: acting as the budget lead for the market, collaborating with development and support staff; serving as a liaison to the regional Business Operations Department; handling check and cash transactions for events; processing expenses and invoices while monitoring financial matters in compliance with AHA procedures; managing facility operations, mail, office supplies, and equipment; assisting the director" style="border-bottom: 1px dotted #007bff !important;">Executive Director with board meeting preparations and data entry; supporting community impact projects by managing vendor packets and budgets; attending fundraising events to provide logistical support; and preparing reports by gathering and tracking data on various projects. This role requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently.

Required Qualifications:
Candidates must possess a High School Diploma or equivalent, with a minimum of 5 years of relevant experience. This experience should include administrative support to multiple managers or executive-level management, financial experience, and proficiency in preparing budget information and processing invoices. Intermediate proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, is required. Some college education is preferred, indicating a commitment to furthering one's education and skills.

Educational Background:
The position requires at least a High School Diploma or equivalent. While a higher education degree is not mandatory, candidates with some college experience are preferred, as this demonstrates a commitment to personal and professional development. The AHA values educational backgrounds that align with the responsibilities of the role, particularly in areas related to business operations and administration.

Experience:
The ideal candidate should have at least 5 years of relevant experience in administrative support roles, particularly those that involve financial management and budget preparation. Experience in supporting executive-level management is highly valued, as is familiarity with the operations of non-profit organizations. Candidates should be adept at managing multiple priorities and possess strong organizational skills to succeed in this fast-paced environment.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset, particularly in diverse communities where the AHA operates.

Additional Notes:
This position is full-time and offers a comprehensive compensation and benefits package. The AHA is committed to ensuring competitive salaries and provides performance recognition through merit increases and incentive programs. Employees enjoy a wide array of benefits, including medical, dental, vision, and life insurance, as well as a robust retirement program with employer matching. The organization emphasizes professional development opportunities, including access to Heart U, its corporate university, and tuition assistance for further education. Work-life harmonization is a priority, with a minimum of 16 days of Paid Time Off (PTO) for new employees, increasing with seniority, and 12 paid holidays each year. The AHA is an equal opportunity employer and encourages applications from diverse backgrounds.