Finance Technical Assistant

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Position Title: Finance Technical Assistant
Location: Lviv
Country: Ukraine
Deadline Date:

Job Details

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a humanitarian organization that provides assistance, protection, and durable solutions to refugees and internally displaced persons worldwide. Established in 1946, NRC operates in over 30 countries, employing thousands of staff dedicated to supporting vulnerable populations. The organization is committed to its core values of dedication, innovation, inclusivity, and accountability, which guide its actions and relationships in the field.

Job Overview:
The Finance Technical Assistant plays a crucial role in implementing and monitoring the financial management activities of NRC in the country office. This position is designed to assist in the day-to-day financial responsibilities as defined by the organization. The assistant will be responsible for ensuring that financial documents are properly archived, organized, and updated, both in hard and soft formats. The role requires a proactive approach to problem-solving and the ability to work independently while adhering to NRC policies and guidelines. The Finance Technical Assistant will also prepare status reports as required by management and ensure proper filing of documents to maintain an efficient financial management system.

Duties and Responsibilities:
The Finance Technical Assistant will have a variety of duties and responsibilities, including but not limited to:

• Archiving, organizing, and updating financial documents in both hard and soft formats.
• Scanning and filing all financial documents electronically.
• Ensuring that all documents are properly placed, filed, and labeled for easy retrieval.
• Managing the electronic filing system to maintain an organized archive.
• Providing vouchers to auditors and ensuring they are returned to the appropriate file folder.
• Assisting accountants with the filing of monthly financial vouchers.
• Maintaining records to ensure the long-term preservation and easy retrieval of documents and information.
• Scanning documents and vouchers upon request from finance staff.
• Advising users on how to best access, use, and retrieve archived documents. 1
• Collecting financial documents from field offices regularly and on time. 1
• Liaising with the compliance department regarding any matters related to archiving. 1
• Assisting finance staff in the acquisition and retrieval of documents. 1
• Performing any other tasks assigned by the supervisor.

Required Qualifications:
The position requires several generic professional competencies, including:

• Proficiency in written and spoken Ukrainian and English.
• Good knowledge of Microsoft Excel and Word.
• Creativity and a willingness to try new approaches.
• A positive and collaborative attitude with a willingness to work in a team.
• An openness to working in a multi-cultural environment. Additionally, context-related skills, knowledge, and experience are essential, such as:
• At least 2 years of work experience in an NGO setting.
• Previous experience working in difficult and unstable conditions.
• Proficiency in using office equipment and skills related to working with archives.

Educational Background:
While the job description does not specify exact educational requirements, candidates are typically expected to have a relevant degree or equivalent experience in finance, administration, or a related field. A background in humanitarian work or experience in financial management within NGOs would be advantageous.

Experience:
Candidates should have a minimum of 2 years of relevant work experience, particularly in the NGO sector. Experience in challenging and unstable environments is highly valued, as it demonstrates the ability to adapt and perform under pressure. Familiarity with financial management processes and documentation is crucial for success in this role.

Languages:
The mandatory languages for this position are good written and spoken Ukrainian and English. Proficiency in these languages is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset but are not explicitly required.

Additional Notes:
This position is open to internal candidates only, and applicants must have the legal right to work in Ukraine. The organization is unable to provide work permits or visa sponsorships for this role. Candidates are advised to apply by completing all required fields in the application system and attaching their latest CV in English. Applications submitted without a CV will not be considered. The organization emphasizes that only shortlisted candidates will be contacted due to the high volume of applications received.