National Professional Officer (Administrative Services)

National Professional Officer (Administrative Services)

World Health Organization (WHO)

November 20, 2024December 4, 2024New New DelhiIndia
World Health Organization (WHO) About
Our goal is to build a better, healthier future for people all over the world. Working through offices in more than 150 countries, WHO staff work side by side with governments and other partners to ensure the highest attainable level of health for all people. Together we strive to combat diseases – infectious diseases like influenza and HIV and noncommunicable ones like cancer and heart disease. We help mothers and children survive and thrive so they can look forward to a healthy old age. We ensure the safety of the air people breathe, the food they eat, the water they drink – and the medicines and vaccines they need. WHO began when our Constitution came into force on 7 April 1948 – a date we now celebrate every year as World Health Day. We are now more than 7000 people working in 150 country offices, in 6 regional offices and at our headquarters in Geneva.
Job Description

Job Advertisement

Position Title: National Professional Officer (Administrative Services)
Location: New Delhi
Country: India
Deadline Date: Not specified

Job Details

Job Posting Organization:
The World Health Organization (WHO) India Country Office collaborates with the Government of India and relevant stakeholders to support the development and implementation of national health policies. WHO's mission is to promote access to quality health services and improve financial protection against health-related risks. The organization operates in 11 countries within the South-East Asia Region, serving over 1.9 billion people, with a focus on achieving universal health coverage and addressing health emergencies.

Job Overview:
The National Professional Officer (Administrative Services) position involves overseeing the procurement unit's operations, ensuring compliance with WHO rules and procedures. The incumbent will be responsible for planning and organizing procurement activities, reviewing requests from program teams, and monitoring the issuance of bids and proposals. The role requires collaboration with regional and global procurement teams, conducting market research, and training staff on procurement policies. The officer will also be involved in risk management and compliance, ensuring that procurement processes align with WHO standards and contribute to the organization's mission of improving health outcomes in India.

Duties and Responsibilities:
  • Plan and organize the work of the Procurement unit, identifying priorities and allocating tasks.
  • Review procurement requests from program teams to ensure adherence to WHO rules and procedures.
  • Prepare correspondence and submissions for the Contract Review Committee.
  • Monitor the preparation and issuance of Invitations to Bid, Requests for Quotation, and Requests for Proposal.
  • Review offers and provide inputs on contract awards.
  • Collaborate with regional and global procurement teams to resolve issues and provide updates on delivery status.
  • Ensure compliance with contractual agreements and recommend amendments as necessary.
  • Conduct market research to establish pre-qualified suppliers and develop Long Term Agreements.
  • Formulate strategies for complex procurement projects and identify new technologies and supply sources. 1
  • Liaise with program units for annual procurement plans and manage procurement for the WCO and field offices. 1
  • Draft audit responses and follow up on outstanding audit recommendations. 1
  • Support policies for risk management and compliance, enhancing tools for monitoring procurement-related risks. 1
  • Train WCO staff on procurement policies and procedures. 1
  • Review current procurement processes and propose corrective measures. 1
  • Perform other related duties as assigned.

Required Qualifications:
Essential: University degree in business administration or a related field from a recognized university. Desirable: Advanced university degree (Master's or equivalent) in business administration, commerce, or supply chain management. A university degree combined with two additional years of qualifying experience may be accepted in lieu of the advanced degree.

Educational Background:
Essential: A university degree in business administration or a related field. Desirable: An advanced university degree (Master's degree or equivalent) in business administration, commerce, or supply chain management.

Experience:
Essential: At least one year of progressively responsible experience in program operations, procurement, and contracting operations. Desirable: Experience in procurement procedures within the UN Common System or other international organizations providing relevant administrative and supply chain management support.

Languages:
Essential: Expert knowledge of English and Hindi. Desirable: Knowledge of additional languages may be advantageous but is not mandatory.

Additional Notes:
The position is a National Professional Officer role, meaning only applications from nationals of India will be accepted. The remuneration comprises an annual base salary starting at INR 2,164,119, subject to mandatory deductions. The position offers 30 days of annual leave and may involve a written test or video assessment as part of the screening process. WHO is committed to diversity and inclusion, encouraging applications from women, persons with disabilities, and nationals of underrepresented Member States. The organization has a smoke-free environment and does not recruit smokers or tobacco users.
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