Event Planning Coordinator

Job Advertisement

Position Title: Event Planning Coordinator
Location: Chattanooga
Country: United States
Deadline Date: No specific deadline indicated, apply timely not to miss an opportunity.

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke, with a mission to be a relentless force for a world of longer, healthier lives. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, operating in numerous countries and employing thousands of individuals. The organization is committed to diversity, equity, and inclusion, and focuses on work-life harmonization, ensuring that every employee feels seen, heard, and valued. The AHA is known for its innovative programs and initiatives aimed at improving health outcomes for all individuals, regardless of their background.

Job Overview:
The Event Planning Coordinator plays a crucial role in supporting the development team at the American Heart Association by coordinating various events aimed at fundraising and community engagement. This hybrid/home-based position requires the candidate to be within a reasonable distance of the designated markets, which include Gainesville, Athens, Macon, and Columbus in Georgia. The coordinator will report directly to the director" style="border-bottom: 1px dotted #007bff !important;">Executive Director and will be responsible for a wide range of administrative and logistical tasks that ensure the successful execution of events. The ideal candidate will be proactive, detail-oriented, and possess strong organizational skills to manage multiple projects simultaneously. The role involves not only planning and executing events but also maintaining communication with team members, volunteers, and vendors to ensure that all objectives are met efficiently and effectively.

Duties and Responsibilities:
The Event Planning Coordinator will be responsible for a variety of tasks, including but not limited to: providing administrative support services such as creating and updating spreadsheets, maintaining communication with directors and volunteers, preparing presentations and documentation, and managing schedules and meetings. In terms of event logistics, the coordinator will facilitate the planning of donor receptions, Heart Walks, and gala events by coordinating with vendors for venues, catering, and entertainment, ensuring compliance with Association policies, recruiting and training volunteers, and monitoring event budgets. The coordinator will also attend events to oversee setup, execution, and teardown, acting as the main point of contact for all stakeholders involved in the events.

Required Qualifications:
Candidates should possess a High School Diploma or GED, along with a minimum of 3 years of relevant work experience, preferably in an administrative support role. Strong attention to detail, excellent organizational skills, and effective communication abilities are essential. The ability to prioritize tasks, work independently, and manage multiple responsibilities across various territories is crucial. Proficiency in Microsoft Office applications is required, and candidates should be willing to work outside standard hours, including evenings and weekends, as needed. Additionally, the ability to lift and move large objects and a willingness to drive a rental box truck are necessary for this role.

Educational Background:
A High School Diploma or GED is required for this position. While a higher level of education may be preferred, relevant work experience is considered equally important. Candidates with additional certifications or training in event planning or related fields may have an advantage.

Experience:
The position requires at least 3 years of relevant work experience, with a minimum of 1 year in an administrative support capacity. Experience in event planning or management is highly desirable, as the role involves coordinating various events and working closely with vendors and volunteers.

Languages:
While no specific language requirements are mentioned, proficiency in English is mandatory. Additional language skills may be considered a plus, especially in regions with diverse populations.

Additional Notes:
This is a full-time position with a hybrid work model, allowing for both remote work and in-person attendance at events. The American Heart Association offers a competitive compensation package, including medical, dental, and vision benefits, as well as a robust retirement program. Employees are entitled to a minimum of 16 days of Paid Time Off (PTO) per year, which increases with seniority, along with 12 paid holidays. The organization also provides tuition assistance for employees seeking to further their education. The AHA is committed to creating a diverse and inclusive workplace and encourages applicants from all backgrounds to apply.