Development Coordinator

Job Advertisement

Position Title: Development Coordinator
Location: Saratoga Springs, remote
Country: United States
Deadline Date: No expiration date indicated, apply timely.

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, with a mission to be a relentless force for a world of longer, healthier lives. The organization operates in numerous countries and employs thousands of individuals who are committed to improving health outcomes for all. The AHA emphasizes diversity, equity, and inclusion in its workforce and workplace culture, ensuring that everyone is valued and heard. The AHA also invests in professional development and offers various resources to support its employees' growth and well-being.

Job Overview:
The Development Coordinator position is a temporary, remote role that plays a crucial part in supporting the American Heart Association's Kids Heart Challenge initiative. The primary responsibility of this position is to create and manage classroom challenge leaderboards and messaging for approximately 2000+ Classroom Challenge Schools. This involves coordinating a series of four emails for each school, ensuring effective communication and support for staff involved in the program. The role requires a commitment of five hours per day, five days a week, with a preference for morning hours, although flexibility is essential. The Development Coordinator will work behind the scenes, providing vital administrative support to ensure the success of the initiative and the overall mission of the AHA.

Duties and Responsibilities:
The Development Coordinator will be responsible for a variety of tasks, including but not limited to:

• Regularly meeting with directors and volunteers to maintain open lines of communication and ensure that objectives are being met.
• Providing high-quality service by responding to customer inquiries in a knowledgeable and timely manner.
• Assisting Directors, Senior Directors, Vice Presidents, and Senior Vice Presidents with various administrative tasks as needed.
• Preparing presentations, correspondence, and documentation, including meeting minutes, in a timely manner.
• Working independently and collaboratively on special projects that may arise.
• Entering, maintaining, and reporting on critical data related to donor information, payments, events, and prospects.
• Performing general data entry and ensuring accurate record-keeping within the Association's data management systems.
• Supervising data for completeness and accuracy, correcting any irregularities as necessary.
• Generating reports as needed and being available for occasional evening and weekend work.

Required Qualifications:
Candidates for the Development Coordinator position should possess at least one year of experience in administrative work, project coordination, or event management systems, with a strong attention to detail. Preferred qualifications include experience in event planning and organizing, as well as proficiency in web conferencing software such as Zoom and Microsoft Teams. Candidates should demonstrate the ability to manage multiple tasks concurrently and have intermediate skills in Microsoft PowerPoint, Word, and Excel, with advanced knowledge preferred. The ability to evaluate situations objectively, make effective decisions, and develop alternative solutions is essential. Candidates should also be respectful, self-motivated, resourceful, and tactful, with a willingness to adapt to a flexible work environment.

Educational Background:
While specific educational requirements are not explicitly stated, a background in administrative support, project management, or a related field would be beneficial for this role. Candidates should have a solid understanding of data management and reporting, as well as proficiency in Microsoft Office applications.

Experience:
The position requires at least one year of relevant experience in administrative roles, project coordination, or event management. Experience in nonprofit organizations or project management is preferred but not mandatory. Candidates should also have experience in digital event production and familiarity with design tools like Canva, as well as knowledge of email marketing basics and experience using Tableau reports.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset but are not explicitly required.

Additional Notes:
This is a part-time, non-exempt hourly position with a commitment of 25 hours per week. The pay range for this position is between $25.50 and $28.00 per hour, depending on experience and geographic differentials. The American Heart Association offers various benefits, including access to professional development resources, employee resource groups, and a supportive work environment that promotes work-life harmonization. The organization is committed to diversity and inclusion, ensuring that all employees feel valued and respected.