Senior Development Coordinator

Job Advertisement

Position Title: Senior Development Coordinator
Location: Fayetteville, Remote
Country: United States
Deadline Date: N/A

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, with a mission to be a relentless force for a world of longer, healthier lives. The organization operates in multiple countries and has a diverse workforce that reflects the communities it serves. The AHA is committed to diversity, equity, and inclusion, ensuring that everyone, regardless of their background, has access to health and wellness resources. With a focus on innovation and community impact, the AHA continues to drive breakthroughs in science, policy, and care, aiming to improve health outcomes for all individuals.

Job Overview:
The Senior Development Coordinator position is a vital role within the American Heart Association's SouthWest region. This position is primarily home-based but requires travel within the states of Colorado, New Mexico, Oklahoma, Texas, and Arkansas. The coordinator will be responsible for onboarding new employees, developing and leading training sessions, and providing administrative support for events. The role demands a proactive individual who can manage multiple tasks, prioritize effectively, and work independently. The coordinator will serve as an expert in event management and will collaborate with various teams to ensure the successful execution of events. This position is crucial for maintaining the operational efficiency of the regional centralized processing team and enhancing the overall employee experience.

Duties and Responsibilities:
The Senior Development Coordinator will have a comprehensive set of responsibilities, including: assisting with the onboarding process for new employees, which involves training and mentoring; acting as an Event Playbook Advocate and serving as a liaison between consultants and the team; creating and maintaining business process documentation; collaborating with supervisors to identify training gaps and develop team training sessions; serving as the team's event consultant and expert, attending events, leading one-on-one sessions, and assisting with sensitive projects; managing data entry across multiple systems such as Blackbaud Luminate, Greater Giving, and Microsoft Dynamics; working with the Communications team to create and update event and sponsor materials; coordinating the printing and mailing of materials; assisting directors and volunteers with event logistics; managing check-in and checkout procedures at events, including training volunteers and processing financial transactions; assisting with Accounts Receivable and Accounts Payable tasks; maintaining event websites; and providing miscellaneous administrative support as needed, such as compiling reports and presentations.

Required Qualifications:
Candidates for the Senior Development Coordinator position must possess a High School Diploma or GED. Additionally, they should have 3-5 years of prior administrative support experience in a related environment, with a broad understanding of event management. The ideal candidate will demonstrate excellent attention to detail, strong organizational skills, and effective verbal and non-verbal communication abilities. They should be capable of prioritizing tasks, developing solutions for effective decision-making, and managing multiple responsibilities simultaneously. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook) is essential. The candidate should also be physically capable of lifting and moving large objects, as well as being willing to travel 8-10 times per year within the SW region, including some overnight stays and weekends.

Educational Background:
The educational requirement for this position is a High School Diploma or GED. While higher education may not be explicitly required, candidates with additional qualifications or certifications in event management or administrative support may be viewed favorably. The AHA values continuous learning and professional development, so candidates who are pursuing further education related to their career may also be considered positively.

Experience:
The position requires candidates to have 3-5 years of relevant experience in administrative support, particularly in environments related to event management. This experience should demonstrate the candidate's ability to handle various administrative tasks, manage event logistics, and support team operations effectively. Candidates should also have a proven track record of working independently and managing multiple projects simultaneously, showcasing their organizational and time management skills.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset, particularly in regions with diverse populations, but are not explicitly required for this position.

Additional Notes:
This is a full-time position with a competitive salary range of $23.00 to $30.00, commensurate with experience. The American Heart Association offers a comprehensive benefits package that includes medical, dental, vision, disability, and life insurance, as well as a robust retirement program with employer matching. Employees are also entitled to Paid Time Off (PTO) starting at a minimum of 16 days per year, increasing with seniority, and 12 paid holidays annually. The AHA supports professional development through tuition assistance and access to their corporate university, Heart U. The organization emphasizes work-life harmonization and provides resources to help employees manage their personal and professional lives effectively.