Associate Program Administrator, Professional Education

Job Advertisement

Position Title: Associate Program Administrator, Professional Education
Location: Dallas
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The American Heart Association (AHA) was founded in 1924 and has since made significant strides in reducing cardiovascular disease deaths by half. The organization is dedicated to addressing major health challenges and is committed to ensuring a healthier future for all. With a mission to be a relentless force for a world of longer, healthier lives, the AHA operates across various regions and engages in numerous initiatives to promote cardiovascular and brain health. The AHA emphasizes diversity, equity, and inclusion within its workforce and workplace culture, reflecting its commitment to making a shared impact across diverse backgrounds.

Job Overview:
The Associate Program Administrator, Professional Education plays a crucial role in the planning, scheduling, and execution of program initiatives for the American Heart Association's scientific conferences. This position involves managing volunteer engagement, supporting the Program Committee and key volunteers, and facilitating the publication of abstracts in the appropriate AHA journals. The role is designed for individuals who are passionate about education and program management, and it offers the opportunity to work in a dynamic environment that values work-life harmonization. The position is based in the National Center office in Dallas, Texas, with the option for home-based work, allowing for flexibility in work arrangements. The AHA provides various resources to support employees in achieving a balance between their professional and personal lives, including access to training and development programs.

Duties and Responsibilities:
The duties and responsibilities of the Associate Program Administrator include:

• Collaborating with Program Committee members to develop and execute meeting plans, including establishing calendars, deadlines, and content development for sessions.
• Managing all aspects of program planning, ensuring that committee members are driven towards achieving desired program outcomes.
• Overseeing the peer review process for abstracts, including the recruitment of graders, grading, and communicating acceptance or rejection notifications.
• Preparing and distributing correspondence to participants in preparation for meetings, including communication regarding presentations and data.
• Working closely with the marketing team to determine marketing strategies and providing necessary data for the creation of marketing materials.
• Building and maintaining relationships with speakers and participants, overseeing databases, and organizing data related to submissions and reviews.
• Developing reports as needed to track progress and outcomes of program initiatives.

Required Qualifications:
The required qualifications for this position include:

• A Bachelor's Degree in Education, Science, or a related field.
• A minimum of two years of experience in developing meeting content or educational programming.
• Experience working with and engaging volunteers and volunteer committees.
• Proficiency in reviewing and facilitating speaker submissions and the peer review process.
• Strong skills in Microsoft Office applications.
• Excellent writing and presentation skills, demonstrating the ability to communicate effectively with various stakeholders.

Educational Background:
Candidates must possess a Bachelor's Degree in Education, Science, or a related area. This educational background is essential for understanding the complexities of educational programming and the scientific content that will be managed in this role.

Experience:
The position requires a minimum of two years of relevant experience. This experience should include developing educational programming, engaging with volunteers, and managing the peer review process for submissions. Candidates should demonstrate a proven track record of successfully executing program initiatives and working collaboratively with diverse teams.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be beneficial but are not explicitly required.

Additional Notes:
This is a full-time position based in Dallas, Texas, with the possibility of home-based work. The American Heart Association offers a comprehensive compensation and benefits package, including competitive salaries, performance recognition, medical and dental insurance, retirement programs with employer matching, and paid time off. Employees are encouraged to pursue professional development opportunities, including tuition assistance for further education. The AHA is committed to creating a diverse and inclusive workplace and encourages applicants from all backgrounds to apply.