Operational Information Management Officer

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, established to save lives in emergencies and to use food assistance as a means to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of extreme weather. WFP operates globally, with a mission to ensure that no one goes hungry, and it is committed to diversity and equal employment opportunities for all its employees. WFP has been recognized for its efforts, being awarded the Nobel Peace Prize in 202

• The organization emphasizes a healthy and inclusive work environment, where employees are selected based on merit and are encouraged to develop their skills through various training and professional development programs. WFP operates in numerous countries around the world, providing humanitarian assistance and working with partners to make a significant impact on the lives of those it serves.

Job Overview:
The Operational Information Management Officer position at WFP is crucial in the context of the ongoing humanitarian situation in Ukraine. The role involves collecting, processing, and disseminating data and information that support the operational awareness of WFP and its cluster operations. The officer will work closely with various stakeholders to assess information needs and contribute to the design and management of data/information management systems. This position is integral to supporting strategic and operational decision-making processes within WFP and the Logistics and Telecommunications Cluster. The incumbent will report to the Head of Operational Information Management or the Cluster Coordinator, depending on the context, and will play a key role in ensuring that the operational picture is clear and actionable for all involved parties.

Duties and Responsibilities:
The duties and responsibilities of the Operational Information Management Officer include:

• Supporting or leading the drafting and publication of internal and external reports for WFP or the cluster, ensuring compliance with corporate and country-specific reporting requirements.
• Assisting WFP or cluster leadership in preparing ad-hoc briefs and reports to facilitate decision-making.
• Producing and publishing various reports, infographics, operational updates, and meeting minutes in standardized formats.
• Streamlining and maintaining internal information management flows and centralized repositories.
• Developing operation-specific information products and collating relevant data from various sources to enhance operational awareness.
• Ensuring adherence to standard information management procedures to maintain quality and consistency in reporting.
• Liaising with partners and national counterparts to gather information for publication and representation of achievements and challenges.
• Collaborating with internal counterparts to ensure consistency in humanitarian information and complement other analyses.
• Coordinating the production of annual reporting outputs and managing content for cluster operations websites and social media channels. 1
• Representing WFP or the cluster in inter-agency information forums as necessary. 1
• Performing other tasks as required to support the operational objectives of WFP.

Required Qualifications:
Candidates must possess a strong understanding of the international humanitarian response architecture, including coordination mechanisms. Excellent written and verbal communication skills are essential, along with high attention to detail and proofreading abilities. Candidates should demonstrate good research and analytical skills, the ability to meet deadlines, and work effectively under pressure as part of a team. Strong interpersonal skills are necessary for building and maintaining partnerships, and candidates should be able to work independently while seeking support when needed. Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint, is required, along with a demonstrated ability in data acquisition and knowledge of database tools such as Access. Familiarity with BI platforms like Power BI is advantageous.

Educational Background:
The position requires an advanced university degree in Political Science, Economics, Statistics, Information Management, Journalism, Business Management, Social Sciences, or a related field. Alternatively, a first university degree with additional years of relevant work experience and/or training may be accepted.

Experience:
A minimum of one year of related professional experience is required for this position. Candidates should demonstrate a keen interest in information management, data analysis, communications, and written reporting. Experience with reporting systems, database creation, data analysis, and management is advantageous. Familiarity with UN interagency coordination, GIS/mapping, or supply chain systems is also beneficial but not mandatory.

Languages:
Fluency in both English and Ukrainian is mandatory for this position, with a proficiency level of C. This ensures effective communication within the team and with external stakeholders.

Additional Notes:
The position is offered under a Service Contract for a duration of 12 months, which is renewable based on performance and organizational needs. It is specifically open to Ukrainian nationals or residents of Ukraine with a legal work permit. The role includes a range of benefits such as competitive salaries, pension contributions, medical insurance, danger pay, annual leave, parental leave, and a remote working option of one day per week within the duty station. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process.