NATO Staff Assistant (NAEW Capability)

Job Posting Organization:
The Supreme Headquarters Allied Powers Europe (SHAPE) is a key component of NATO, established to provide an integrated Strategic Effects framework that employs a multi-domain and multi-region focus. SHAPE's mission is to support the Supreme Allied Commander Europe (SACEUR) in fulfilling his terms of reference as directed by the North Atlantic Council. The organization is involved in various operational activities and governance structures, ensuring effective coordination and management of cross-functional operational requirements. SHAPE operates with a diverse workforce and is committed to promoting diversity and inclusion across its operations.

Job Overview:
The NATO Staff Assistant position within the Requirements Development Section (DEV) is crucial for coordinating the transition of NATO Airborne Early Warning (NAEW) capabilities to the upcoming Initial Alliance Future Surveillance and Control (iAFSC) capability under NATO 203

• The role involves acting as a liaison between various NATO entities, including ACO, iAFSC Support Partnership Committee (SPC), NAPMO, NSPA, and other NATO HQ agencies. The incumbent will manage administrative tasks, facilitate meetings, and ensure effective communication and documentation throughout the transition process. This position requires a proactive approach to support the operational transition and maintain a seamless flow of information among stakeholders.

Duties and Responsibilities:
The incumbent will serve as the office manager and coordinator for the iAFSC Transition Working Group, handling all information and communication-related matters. Responsibilities include arranging meetings, monitoring taskers, and providing administrative support for documentation and meeting preparations. The role also involves maintaining the Information Management (IM) Architecture, managing document libraries, and ensuring effective communication within the Transition Working Group. The incumbent will proofread documents, manage correspondence, and assist with the establishment of human knowledge networks. Additional duties may include monitoring SHAPE taskers, acting as a designated travel clerk, and undertaking other responsibilities as assigned by the team.

Required Qualifications:
Candidates must have a minimum of two years of experience as a Coordinator at a strategic level within an international or national organization. They should possess strong communication skills, with the ability to present information clearly and accurately. Experience in liaising with stakeholders in a military or civilian environment is essential, along with a flexible, service-minded attitude. Proficiency in Microsoft Office applications is required, and candidates should demonstrate the ability to work effectively in high-volume workload situations.

Educational Background:
The educational requirements include higher secondary education with intermediate vocational training in business administration, finance, economics, or a related field, along with two years of relevant experience. Alternatively, candidates with secondary education and advanced vocational training leading to a professional qualification, combined with four years of post-related experience, will also be considered. In cases of ambiguity, job-specific experience will take precedence over standard educational qualifications.

Experience:
Candidates should ideally have between three to four years of experience working as a Coordinator on large-scale projects at a strategic level within an international or national organization. Previous experience with NATO software and applications, such as Tasker Tracker, NIP, EDMS, and APMS, is highly desirable. Familiarity with NATO's organizational structure and activities will be an advantage.

Languages:
The primary language for this position is English, with a required proficiency level of SLP 3333 in listening, speaking, reading, and writing. The work environment at NATO is predominantly English-speaking, and candidates must be able to communicate effectively in both oral and written forms.

Additional Notes:
The contract duration for this position is three years, classified as a Project Linked NATO International Civilian (PLN) role under the NATO 2030 Agenda. The salary will be based on the NATO Grade of the post, with potential allowances based on the selected candidate's eligibility. NATO is committed to diversity and inclusion, encouraging applications from all member nations and ensuring equal access to employment opportunities. Candidates should be aware that the recruitment process may involve obtaining a security" style="border-bottom: 1px dotted #007bff !important;">security-clearance" style="border-bottom: 1px dotted #007bff !important;">security clearance and a medical certificate. Additionally, applicants are advised that NATO will not accept applications prepared using generative AI tools, and all submissions must be made through the NATO Talent Acquisition Platform.