Senior Admin/Finance Assistant

Job Posting Organization:
The job is posted by the United Nations High Commissioner for Refugees (UNHCR), an organization established in 1950 with the mission to protect the rights and well-being of refugees. UNHCR operates in over 130 countries and employs thousands of staff members dedicated to providing assistance and support to displaced individuals and communities. The organization focuses on ensuring that everyone has the right to seek asylum and find safe refuge in another state, as well as working towards durable solutions for refugees and displaced persons.

Job Overview:
The Senior Admin/Finance Assistant plays a crucial role in providing dedicated administrative, travel, and financial support to the FRIT Protection Project. This position is essential for ensuring that project staff, partners, and external participants receive the necessary logistical and financial assistance for their missions, events, workshops, and meetings. The incumbent will work under the supervision of the Associate Finance Officer and will be responsible for managing travel arrangements, processing payments, and ensuring compliance with UNHCR rules and donor requirements. The role requires a proactive approach to problem-solving and effective communication with various stakeholders to facilitate smooth operations within the project.

Duties and Responsibilities:
The Senior Admin/Finance Assistant will be responsible for a wide range of duties, including but not limited to: managing official travel for project staff and participants, preparing and processing Travel Authorizations, advances, and claims; ensuring timely payments in Cloud ERP; advising on travel entitlements and procedures; providing administrative and logistical support for project-related events, workshops, coordination meetings, and missions; processing participant entitlements; maintaining accurate records and documentation related to travel, missions, and event expenditures; monitoring costs against approved budgets; preparing routine administrative correspondence; and liaising with internal units and external counterparts to resolve operational issues. All tasks must align with UNHCR administrative instructions, financial regulations, and donor requirements.

Required Qualifications:
Candidates must possess a Bachelor's degree (or equivalent) along with at least one year of relevant experience. The required competencies include accountability, communication, organizational awareness, teamwork and collaboration, commitment to continuous learning, client and result orientation, analytical thinking, technological awareness, and planning and organizing. Desirable qualifications include experience in travel administration finance or general administrative support, familiarity with processing travel entitlements, payments, and claims, and experience in supporting meetings, workshops, or project-related events. Knowledge of ERP systems is also considered an asset.

Educational Background:
A Bachelor's degree in Finance, Business Management, International Relations, or a related field is required for this position. This educational background provides the necessary foundation for understanding financial regulations, administrative processes, and project management principles relevant to the role.

Experience:
The position requires at least one year of relevant experience in administrative or financial support roles. Experience in travel administration, finance, or general administrative support is highly desirable. Familiarity with the operations of international organizations, particularly the United Nations or non-governmental organizations, is considered an asset. Candidates should demonstrate a strong understanding of administrative procedures and financial regulations.

Languages:
Proficiency in English is mandatory, as it is the UN working language of the duty station. Knowledge of Turkish is desirable but not required. Candidates who possess additional language skills, particularly in the local language, will have an advantage in this role.

Additional Notes:
The position is classified as a Local Entry and Mid-Level Support role, with a target start date of December 1, 202

• The contract duration is subject to operational needs, satisfactory service, and availability of funds, with no expectation of renewal beyond the expiry date. The working hours are set at 40 hours per week, which may include mandatory night shifts and the possibility of work on weekends and official holidays. Leave entitlements include annual leave at the rate of two and a half working days per month and sick leave at the rate of two working days for each month of service. Medical coverage is provided through Cigna Health Insurance, with options available for eligible dependents. The remuneration will be based on the International Civil Services Commission (ICSC) salary scale. Non-Turkish candidates must obtain clearance from the Ministry of Foreign Affairs (MFA) before any offer can be made, and applications must be submitted through Workday, ensuring all required documentation is attached.