Logistics Assistant (Warehouse)

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and extreme weather shocks. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who work tirelessly to ensure effective humanitarian assistance reaches millions of people globally. WFP is recognized for its commitment to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. The organization has been awarded the Nobel Peace Prize in 2020 for its efforts in combating hunger and promoting security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security.

Job Overview:
The Logistics Assistant (Warehouse) plays a crucial role in supporting the management of warehouse and logistics operations within the WFP Zambia Country Office. This position is responsible for coordinating the safe, efficient, and accountable receipt, storage, handling, dispatch, and tracking of commodities and supplies in accordance with WFP policies and standards. The incumbent will oversee daily warehouse activities, including inventory management, commodity accounting, transport coordination, and operational reporting. The role also involves supporting humanitarian logistics hubs and emergency preparedness activities, ensuring effective service delivery in collaboration with various stakeholders, including government counterparts and cooperating partners. The Logistics Assistant will contribute to the implementation of WFP's Country Strategic Plan, which aims to align with national priorities and enhance the government's capacity to meet its objectives regarding food security and nutrition.

Duties and Responsibilities:

• Coordinate and oversee day-to-day warehouse operations, ensuring compliance with safety and operational standards.
• Supervise warehouse personnel, including the Storekeeper and casual labor teams, providing guidance and ensuring adherence to procedures.
• Monitor inventory management and commodity accounting, maintaining accurate stock records and timely reconciliations.
• Ensure proper storage conditions and quality control measures to minimize losses.
• Plan and coordinate warehouse space utilization and operational workflows.
• Coordinate dispatch planning and transport scheduling for timely delivery of commodities.
• Monitor the performance of logistics service providers and support contract administration.
• Compile and analyze warehouse performance indicators and operational issues.
• Support logistics planning and operational preparedness activities. 1
• Assist in budget monitoring and documentation management related to logistics. 1
• Support the operation of humanitarian logistics hubs and common logistics services. 1
• Liaise with partners and stakeholders to ensure effective logistics operations. 1
• Contribute to emergency preparedness and response activities. 1
• Support capacity strengthening and knowledge sharing initiatives. 1
• Perform other related duties as required.

Required Qualifications:
The ideal candidate should possess sound knowledge of warehouse management, inventory control, and logistics operations. Strong analytical and problem-solving skills are essential, along with the ability to manage multiple priorities and meet deadlines. The candidate should demonstrate effective communication and coordination skills, with the ability to work collaboratively with various stakeholders. A commitment to accuracy and compliance with established procedures is crucial, as well as the ability to adapt to changing operational requirements, especially during emergencies.

Educational Background:
Candidates are required to have completed secondary school education. A diploma or degree in Logistics, Supply Chain, Procurement, Operations Management, Business Administration, or related fields is desirable, providing a strong foundation for the responsibilities of the position.

Experience:
Candidates should have a minimum of five years of experience in warehouse operations, inventory management, and commodity handling within humanitarian, development, commercial, or public-sector environments. Experience in coordinating logistics activities, maintaining warehouse records, and supporting emergency preparedness operations is essential. Supervisory experience or coordination of warehouse personnel is also desirable, along with familiarity with corporate systems and standard office software for operational planning and reporting.

Languages:
Fluency in English (level C) is mandatory for this position, ensuring effective communication within the organization and with external partners. Proficiency in additional languages may be considered an asset but is not required.

Additional Notes:
This position is full-time and based in Lusaka, Zambia. The contract duration and specific compensation details will be outlined in the Terms and Conditions section of the vacancy announcement. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. All applications must be submitted through the WFP online recruiting system, and candidates are advised to ensure their profiles are complete and accurate before applying.