Finance, Operations, and Administration Manager

Job Posting Organization:
Pact is a global nonprofit organization that has been operational since its establishment in 197

• With a presence in over 60 countries, Pact is dedicated to fostering thriving, resilient communities that can chart their own development paths. The organization focuses on delivering solutions that are rooted in evidence and driven by data, aiming to create sustainable change in various sectors including health, education, and economic development. Pact's mission is to empower communities to improve their own lives and to ensure that they have the tools and resources necessary to do so. The organization employs a diverse workforce and collaborates with local partners to implement its programs effectively, ensuring that the needs of the communities they serve are met.

Job Overview:
The Finance, Operations, and Administration Manager position at Pact is a critical role that supports the implementation of the Madini Safi project in the Democratic Republic of the Congo (DRC). This project, funded by the U.S. Department of Labor’s Bureau of International Labor Affairs, aims to combat child labor and strengthen systems and partnerships that support sustainable, community-based solutions in targeted mining communities. The Senior Finance Manager will report directly to the Project Director and will be responsible for overseeing the financial management, accounting, and administration of the Pact DRC offices. This includes ensuring compliance with all relevant regulations, managing project budgets, and providing operational support to the programs team. The role requires a proactive approach to financial oversight, ensuring that all internal controls are in place and that the organization adheres to Pact policies and donor regulations. The Finance & Operations Manager will also play a key role in liaising with the finance team at Pact DC to ensure that financial reports are accurate and compliant with organizational standards.

Duties and Responsibilities:
The duties and responsibilities of the Finance, Operations, and Administration Manager include:

• Financial Management and Accounting: Design and implement financial systems and procedures in line with Pact and donor standards. Ensure timely payments to suppliers and manage cash flow through in-country bank accounts. Maintain accurate accounting records and compile monthly financial reports for approval. Liaise with the finance team at Pact DC to ensure compliance with financial reporting standards. Review project status reports and provide financial status updates to the Project Director.
• Compliance: Ensure all financial procedures and practices comply with Pact, DRC government, and US government regulations. Keep abreast of changes in local labor laws and ensure compliance with statutory employee benefits and tax submissions.
• Subcontract Management: Support the full lifecycle of grants and sub-awards, including assessments, issuance, monitoring, and closeout. Review financial reports from grantees and ensure compliance with Pact’s financial regulations.
• Operations Management: Review procurement documentation and execute procurement policies to ensure efficient use of project funds. Maintain fixed asset inventory and oversee payroll preparation and compliance with HR policies.
• Collaboration: Liaise with partner organizations to ensure effective collaboration on operations, human resources, and logistics.

Required Qualifications:
The position requires a Bachelor's degree in Finance, Accounting, Business Administration, or a related field, along with a minimum of 7 years of progressive experience in finance, accounting, or operational management. Candidates should have at least 3 years of management experience and a sound knowledge of Generally Accepted Accounting Practices (GAAP). Strong written and verbal communication skills in English are essential, as well as the ability to work independently and produce high-quality results. Candidates should demonstrate the ability to cooperate and work well with others, establish and maintain relationships at all levels, and maintain high ethical standards in all dealings.

Educational Background:
Candidates must possess a Bachelor's degree in Finance, Accounting, Business Administration, or a related field. Advanced degrees or certifications in finance or accounting are preferred but not mandatory. The educational background should provide a solid foundation in financial principles and practices, as well as an understanding of operational management.

Experience:
Candidates should have a minimum of 7 years of progressive experience in finance, accounting, or operational management, with at least 3 years in a management role. Experience in managing finances and compliance for US government and other donor programs is highly desirable. Familiarity with international NGOs and social development projects will be an advantage.

Languages:
Fluency in English is mandatory, with strong written and verbal communication skills. Knowledge of French or local languages spoken in the DRC is considered a plus, as it would facilitate better communication with local stakeholders and partners.

Additional Notes:
This position is full-time and based in Kinshasa, Democratic Republic of the Congo. Pact is an equal opportunity employer and values diversity in its workforce. The organization offers a comprehensive benefits package that may include healthcare, retirement plans, paid time off, and professional development opportunities. The role may involve some travel within the DRC and potentially to other countries as required by project needs.