Procurement Associate G6

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and extreme weather shocks. Established in 1961, WFP operates in over 120 countries, assisting more than 115.5 million people each year. The organization is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. WFP was awarded the Nobel Peace Prize in 2020 for its efforts in combating hunger and promoting peace.

Job Overview:
The Procurement Associate role at WFP involves providing coordination, administrative services, and research support for procurement activities. The position is crucial for ensuring the efficient and effective delivery of procurement services, which includes overseeing procurement support activities, contributing to procurement planning, sourcing processes, contract management, market analysis, and supplier relationship management. The incumbent will also provide technical guidance and supervision to procurement support staff, ensuring compliance with WFP's operational standards. This role is integral to the organization's mission of delivering food assistance and supporting vulnerable populations, particularly in conflict-affected areas.

Duties and Responsibilities:
The incumbent will be responsible for a variety of duties, including:

• Providing operational coordination and administrative services to support procurement projects, ensuring compliance with standard processes.
• Identifying and recommending potential suppliers, compiling necessary data to support supplier selection.
• Reviewing and prioritizing purchasing requests, assisting requisitioners to procure goods and services at the lowest cost.
• Contributing to negotiations with suppliers on terms and conditions to secure the best deals for WFP.
• Preparing Purchase Orders and contracts for approval, and approving purchases within delegated authority.
• Resolving issues related to delivered goods by liaising with relevant parties.
• Conducting research and analysis to produce reports that inform decision-making by Procurement Officers.
• Managing databases and records to ensure accurate and accessible information.
• Maintaining relationships with internal counterparts to align procurement activities with broader programs. 1
• Supervising support staff to ensure objectives are met. 1
• Following emergency preparedness practices to support WFP's rapid response capabilities. 1
• Performing other related duties as required.

Required Qualifications:
Candidates must possess a minimum of six years of progressively responsible experience in procurement or supply chain management. They should have experience in supplier research, procurement analysis, vendor management, and compliance with ethical standards in procurement. Strong negotiation, communication, and presentation skills are essential, along with the ability to manage procurement-related systems effectively. Knowledge of food and non-food procurement processes, competitive bidding procedures, and donor compliance requirements is also required.

Educational Background:
The minimum educational requirement is completion of secondary school education. A university degree in supply chain management, business management, or finance is considered an asset, enhancing the candidate's qualifications for the role.

Experience:
Candidates should have at least six years of relevant experience in procurement or supply chain management. This experience should include conducting supplier research, managing procurement activities, and ensuring compliance with ethical standards and governance principles. Familiarity with procurement processes and linkages with logistics-operations" style="border-bottom: 1px dotted #007bff !important;">logistics operations is also beneficial.

Languages:
Fluency in both oral and written communication in English and Arabic is mandatory. Knowledge of French is considered an added advantage, enhancing communication capabilities within diverse teams and with various stakeholders.

Additional Notes:
The position offers a competitive benefits package, including salary, medical and life insurance, and various types of leave. WFP Lebanon promotes flexible working hours upon prior approval and is committed to providing a workplace that is accessible to all employees. The recruitment process is designed to be inclusive, and reasonable accommodations will be provided for individuals with disabilities. Only shortlisted candidates will be contacted for further stages of the recruitment process.