Management services Intern

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, established to save lives in emergencies and to use food assistance as a means to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of extreme weather. WFP operates globally, with a mission centered around the values of Integrity, Collaboration, Commitment, Humanity, and Inclusion. The organization is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. WFP was awarded the Nobel Peace Prize in 2020, highlighting its significant contributions to humanitarian efforts worldwide. The organization invests in the personal and professional development of its employees through various training and mentorship programs, fostering a diverse and inclusive work environment.

Job Overview:
The Management services Intern will play a crucial role in supporting the Management Office of WFP China. This position is designed for individuals who are currently enrolled in or have recently graduated from a recognized university program. The intern will be involved in coordinating workflows across different units, ensuring that operations run smoothly and efficiently. The role includes preparing for senior-level meetings, organizing events, drafting correspondence, and supporting procurement processes. The intern will gain valuable experience in a dynamic environment, contributing to WFP's mission of providing humanitarian assistance and working towards the goal of Zero Hunger. This internship offers an opportunity to engage with diverse stakeholders and develop professional skills in a multicultural setting.

Duties and Responsibilities:
The intern will be responsible for coordinating cross-unit workflows and tracking actions to ensure timely follow-up and operational continuity. This includes supporting the preparation for senior-level meetings by consolidating background materials, drafting talking points, and circulating meeting documents. The intern will organize internal and external meetings, manage scheduling, coordinate participants, and prepare event materials. Additionally, the intern will draft and edit professional correspondence and internal documents to facilitate clear communication across units. The role also involves supporting procurement preparation and vendor management, which includes collecting specifications, drafting procurement documents, and maintaining vendor registration and documentation. The intern may undertake additional responsibilities as assigned to enhance the effectiveness of the Management Office operations.

Required Qualifications:
Candidates must be currently enrolled in or have recently graduated from an undergraduate or graduate program at a recognized university. They should have attended university courses within the past 12 months. Fluency in both oral and written communication in English and Chinese is required, while knowledge of another official UN language (such as French, Spanish, Arabic, Russian, or Portuguese) is considered an asset. The ideal candidate will have a major in International Relations, Political Science, Business Administration, Communications, English, Translation, or a related field.

Educational Background:
The educational background required for this internship includes enrollment in or recent graduation from a recognized university program. Candidates should have a major in fields relevant to the position, such as International Relations, Political Science, Business Administration, Communications, or Translation. This educational foundation will equip the intern with the necessary skills to perform the duties effectively and contribute to the organization's goals.

Experience:
The position is suitable for candidates who are either currently enrolled in a university program or have graduated within the last six months. This indicates that the internship is designed for individuals at the beginning of their professional journey, providing them with essential experience in a humanitarian organization. Previous experience in administrative roles or internships in related fields may be beneficial but is not mandatory.

Languages:
Fluency in English and Chinese is mandatory for this position, as effective communication in both languages is crucial for the role. Additionally, having a working knowledge of another official UN language such as French, Spanish, Arabic, Russian, or Portuguese is advantageous and may enhance the candidate's profile.

Additional Notes:
The internship is in-person and has a duration of six months, with an expected start date in November 202

• Interns will receive a monthly stipend of up to US$1000, depending on the duty station. However, WFP does not cover living expenses, accommodation arrangements, or visa costs. Candidates who are nationals of developing countries and studying in their home country may have their travel tickets reimbursed. The organization emphasizes that only selected candidates will be notified, and all applications must be submitted through the online recruiting system. WFP is committed to providing reasonable accommodations for individuals with disabilities during the recruitment process.