Finance Assistant

Job Posting Organization:
The job posting organization is the Norwegian Refugee Council (NRC), which is a humanitarian organization established in 194

• NRC's mission is to help people forced to flee by providing them with assistance and protection. The organization operates in multiple countries around the world, focusing on providing aid to refugees and internally displaced persons. NRC employs thousands of staff globally, working in various sectors including education, shelter, and livelihoods, and is committed to upholding the rights of those affected by displacement.

Job Overview:
The Finance Assistant position is designed to provide essential administrative and technical support in the payment process within the NRC's Moldova Office. The role is crucial for ensuring that financial transactions are processed accurately and in compliance with NRC's established procedures and policies. The Finance Assistant will be responsible for initiating payments, maintaining financial records, and ensuring that all documentation is properly filed and archived. This position requires a strong understanding of financial systems and adherence to internal controls, organizational policies, and donor regulations. The Finance Assistant will also play a key role in supporting the implementation of activities related to the organization's action plan and promoting standards for the prevention of sexual exploitation and abuse (PSEA).

Duties and Responsibilities:
The Finance Assistant will have a variety of duties and responsibilities, including but not limited to: preparing bank payments in accordance with provided vouchers for country and area office payments, initiating the approval process for payments, booking payments on the accounting system, maintaining a payments tracking sheet, and ensuring that all financial documents are scanned and filed correctly. The Assistant will act as a focal point for submitting documents to the accounting service provider and will assist with internal and external financial audits. Additionally, the Finance Assistant will review partner financial reports, prepare financial verification reports, and communicate with partner representatives regarding any comments or questions related to financial submissions. This role requires a proactive approach to ensure compliance with NRC's financial policies and procedures.

Required Qualifications:
Candidates for the Finance Assistant position should possess a preferred Bachelor's degree in Finance or Accounting. They should have a basic understanding of finance within a humanitarian or recovery context and be familiar with the supporting documents required for various types of payments. Fluency in Romanian is mandatory, and candidates should have an intermediate level of proficiency in English. Proficiency in Microsoft Excel and other Office software is also required, as these tools are essential for performing the job effectively.

Educational Background:
The educational background required for this position includes a Bachelor's degree in Finance or Accounting. This educational foundation is critical for understanding financial principles and practices that will be applied in the role. Candidates should have a solid grasp of financial documentation and reporting standards, particularly in a humanitarian context, which will aid in their ability to perform the job responsibilities effectively.

Experience:
The position requires candidates to have some level of experience in finance or accounting, particularly in a humanitarian or recovery context. While specific years of experience may not be outlined, familiarity with financial systems, procedures, and compliance requirements is essential. Experience in preparing financial reports and working with financial documentation will be beneficial for candidates applying for this role.

Languages:
Fluency in Romanian is a mandatory requirement for this position, as it is the primary language used in the office and for communication with local partners. Additionally, an intermediate level of English is required, which will facilitate communication with international staff and stakeholders. Knowledge of other languages may be considered an asset but is not explicitly required for this role.

Additional Notes:
This position is open to candidates who have the legal right to work in Moldova, and the organization is unable to provide work permits or visa sponsorships. The job may involve full-time hours, and candidates should be prepared to adhere to NRC's performance management standards, which include regular performance reviews based on the job description and competency framework. It is important for applicants to submit complete applications, as incomplete submissions will not be considered.