Logistics & Procurement Officer

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a humanitarian organization established to help people affected by displacement. Founded in 1946, NRC operates in multiple countries worldwide, focusing on providing assistance to refugees and internally displaced persons. The organization is committed to ensuring safety and well-being, promoting a positive working culture, and adhering to strict ethical standards, including zero tolerance for corruption and exploitation.

Job Overview:
The Logistics & Procurement Officer plays a crucial role in the procurement of goods and services in Jonglei state, ensuring compliance with NRC and donor regulations. This position is strategic in nature, aimed at supporting the timely delivery of essential supplies to affected populations. The officer is expected to manage procurement processes efficiently, ensuring that goods and services are acquired in the right quantity and quality as per the requisitions. The role involves significant travel (70%) to various project locations within the state, highlighting the need for adaptability and responsiveness to the dynamic humanitarian context.

Duties and Responsibilities:
The Logistics & Procurement Officer is responsible for a wide range of duties, including but not limited to:

• Ensuring adherence to NRC policies, tools, handbooks, and guidelines in all procurement activities.
• Implementing the delegated procurement support function portfolio according to the established plan of action.
• Preparing and developing status reports as required by management to keep stakeholders informed.
• Maintaining proper filing of procurement documents to ensure transparency and accountability.
• Promoting and sharing ideas for the improvement of the support function to enhance efficiency.
• Providing guidance and advice to the program team on procurement policy issues at the field level.
• Ensuring timely delivery of goods and services according to specifications outlined in purchase requisitions.
• Enforcing a transparent and open procurement process to obtain the best value for money.
• Implementing internal controls and procedures to ensure compliance with the NRC Logistics Handbook. 1
• Tracking all Purchase Requisitions from the field in the system and sharing weekly status updates with programs and management. 1
• Maintaining an updated supplier database and ensuring a diversified list of competitive vendors while blacklisting non-performing vendors. 1
• Conducting performance management of the procurement team to ensure high standards of work. 1
• Setting up and ensuring the functionality of the Digital Procurement System (DPS) in the state and engaging suppliers and service providers on this platform. 1
• Monitoring and recording asset assignments and movements to maintain accurate records. 1
• Setting clear performance objectives in the system and taking action to meet deadlines. 1
• Performing any other duties as delegated by the line manager, adapting responsibilities to the specific context and operational needs.

Required Qualifications:
Candidates must possess a minimum of 5 years of experience in logistics and procurement, preferably with an international NGO in emergency or post-conflict contexts. A degree in Logistics and Supply Chain Management, Development Studies, or a related field is required. Previous experience working in complex and volatile environments is essential, along with documented results related to the responsibilities of the position. Proficiency in standard Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is required, and experience with Microsoft 365 collaboration tools (e.g., SharePoint, Teams, OneDrive, Planner) is considered an asset.

Educational Background:
The educational background required for this position includes a degree in Logistics and Supply Chain Management, Development Studies, or a related field. This educational foundation is critical for understanding the complexities of procurement processes and logistics management in humanitarian settings.

Experience:
The position requires a minimum of 5 years of relevant experience in logistics and procurement, ideally within an international NGO operating in emergency or post-conflict contexts. Candidates should demonstrate a strong understanding of procurement policies and practices, as well as the ability to navigate the challenges associated with logistics in humanitarian operations.

Languages:
A good command of English, both written and spoken, is mandatory for this position. Knowledge of Arabic and local languages is considered an added advantage, enhancing communication with local stakeholders and communities.

Additional Notes:
This position is classified as Grade 5 and is non-relocatable. The contract duration is definite, spanning 5 months from November 1, 2026, to March 31, 202

• The role involves significant travel (70%) to project locations within Jonglei state, emphasizing the need for flexibility and adaptability in a challenging environment. NRC is committed to fostering a positive working culture where employees feel valued, empowered, and safe.