Finance and Budget Assistant

Job Posting Organization:
The position is located within the Common Administrative Platform at United Nations Headquarters, known as the One Executive Office (OneEO), under the Division of Administration in the Department of Operational Support (DOS). OneEO was officially launched on July 1, 2026, as part of the UN80 reform initiative, which aims to consolidate common administrative functions across Secretariat entities into unified service platforms. The Department of Operational Support was established to provide end-to-end operational support, advisory services, and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions. OneEO provides a full range of administrative and operational services required by New York-based Secretariat client entities to fulfill their mandates, including human resources management, financial administration, travel, and general administrative support.

Job Overview:
The Finance and Budget Assistant plays a crucial role in the financial operations of the United Nations, specifically within the framework of the OneEO. This position is responsible for assisting in the preparation and management of budgets, ensuring compliance with financial regulations, and providing support to higher-level finance and budget officers. The role requires a strong understanding of financial rules and regulations within the UN environment, as well as the ability to analyze and interpret financial data. The Finance and Budget Assistant will also be involved in monitoring expenditures, preparing financial statements, and assisting in the preparation of budget performance reports. This position demands a high level of professionalism, teamwork, and client orientation, as the assistant will work collaboratively with various stakeholders to achieve organizational goals.

Duties and Responsibilities:
The Finance and Budget Assistant will be responsible for a variety of tasks, including but not limited to: acting as a Certifying Officer in the absence of programme managers, preparing interim and final financial statements for trust fund contributions, assisting in the elaboration of resource requirements for budget submissions, monitoring expenditures against approved budgets, reviewing requisitions for goods and services, and preparing budget performance submissions. The assistant will also be responsible for maintaining financial databases, ensuring compliance with regulations, and providing guidance and training to other staff members. Additionally, the role involves drafting correspondence related to financial matters, assisting with data collection and analysis, and performing other related duties as assigned.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of experience in finance, budget, accounting, or administrative services is required. This experience can be reduced to five years for candidates with a first-level university degree or higher. Proficiency in the Finance Module and Grants Management Module in Umoja or similar ERP systems is essential, along with at least one year of experience in data analytics or a related area. Experience in the administration and management of extra-budgetary resources is also required.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. However, candidates with a first-level university degree or higher will have their minimum experience requirement reduced, indicating that higher education is valued in this role.

Experience:
The position requires a minimum of seven years of relevant experience in finance, budget, accounting, or administrative services. Candidates with a first-level university degree or higher may qualify with five years of experience. Additionally, experience in data analytics and the management of extra-budgetary resources is necessary, highlighting the importance of both practical and analytical skills in this role.

Languages:
English is the required working language for this position, with a minimum proficiency level of UN Level II in reading, writing, listening, and speaking. French is also a working language of the United Nations Secretariat, but proficiency in French is not mandatory for this position. Candidates should be able to communicate effectively in English, as it is essential for fulfilling the responsibilities of the role.

Additional Notes:
This position is for an initial period of one year and is subject to local recruitment, meaning applicants must be authorized to work for the United Nations in New York. Staff members recruited locally are not eligible for allowances or benefits that apply exclusively to international recruitment. The United Nations emphasizes the importance of diversity and inclusion in its workforce and is committed to creating a respectful environment for all employees. Reasonable accommodations may be provided for applicants with disabilities during the recruitment process. The organization does not charge any fees at any stage of the recruitment process.