Grants Coordinator (Maternity Cover)

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a global humanitarian organization that assists people forced to flee their homes due to conflict and crises. Established in 1946, NRC operates in approximately 31 countries and employs around 14,000 staff members. The organization is dedicated to providing high-quality aid and defending the rights of refugees and internally displaced persons (IDPs). NRC employs a rights-based approach, advocating for the rights of displaced individuals as outlined in national and international laws. The organization is committed to principles of humanity, neutrality, independence, and impartiality, and works to secure the acceptance of local stakeholders for its activities. NRC Geneva leads the organization's representation with the Inter-Agency Standing Committee (IASC) and UN agencies, coordinating donor engagement with UN and Swiss donors. Through its efforts, NRC aims to assist and protect vulnerable populations during crises, particularly in conflict situations, and to promote durable solutions for those affected.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Grants Coordinator position is crucial for providing essential grant management support to the Grants Manager (GM) and Head of Programme (HoP) in delivering quality programs aligned with the NRC Country Office (CO) strategy, Project Cycle Management (PCM), and Plan of Action. The role involves ensuring adherence to NRC policies and procedures while managing grants effectively. The Grants Coordinator will develop and maintain an overview of all grants, including donor requirements, rules, regulations, and deadlines. This position also entails coordinating the development of donor applications and reports, ensuring compliance, and contributing to the quality control of these documents. The Grants Coordinator will support the GM and HoP in drafting fundraising strategies and conducting gap analyses, as well as overseeing the entire grants management cycle to ensure efficiency and quality in grant processes.

Duties and Responsibilities:
The Grants Coordinator will have a variety of responsibilities, including:

• Adhering to NRC policies, guidance, and procedures while considering global and regional strategies.
• Developing and maintaining an overview of all grants, including donor requirements and internal deadlines.
• Coordinating the development of donor applications and reports, ensuring compliance and quality control.
• Supporting the development and review of concept notes and grant proposals in collaboration with Core Competency Specialists.
• Contributing to the creation of evaluation tools to benchmark proposal quality and identify areas for improvement.
• Supporting the GM and HoP in drafting fundraising strategies and conducting gap analyses.
• Overseeing the review and signature of grant agreements, including those for implementing partners.
• Supporting due diligence assessments for existing or new donors and organizational assessments of partners.
• Ensuring smooth running of the entire grants cycle management and harmonizing approaches across the organization. 1
• Maintaining an overview of all grants and ensuring high-quality management through meeting KPIs and deadlines. 1
• Coordinating with other departments to ensure all documentation required for audits is ready and available. 1
• Documenting and analyzing learning from proposal and reporting processes to improve internal grant management systems.

Required Qualifications:
The ideal candidate for the Grants Coordinator position should possess the following qualifications:

• Between 3-5 years of relevant experience in the field of expertise, particularly in project management within the humanitarian sector.
• Experience working with humanitarian and development donors, with a good understanding of donor rules and regulations.
• Strong skills in report and proposal writing, along with excellent communication, coordination, and interpersonal skills.
• Strong analytical skills, particularly in data and analysis" style="border-bottom: 1px dotted #007bff !important;">financial analysis.
• Ability to mediate in high-stress scenarios with competing interests.
• Proficiency in using Microsoft Word and Excel.
• Fluency in English, both written and verbal, is essential. Knowledge of Amharic is considered an asset.
• Ethiopian nationals and females are strongly encouraged to apply.

Educational Background:
Candidates should have a graduate degree in Social Sciences, Business Administration, Finance, or Accounting. Previous experience in compiling donor proposals and reports is highly desirable, along with a strong understanding of donor rules and regulations and the political situation in Ethiopia.

Experience:
The position requires between 3-5 years of relevant experience in program development, management, fundraising, and design within the humanitarian sector, preferably with a focus on refugee and internally displaced person (IDP) emergencies. Candidates should have a proven track record of working effectively in similar roles and environments.

Languages:
Fluency in English is mandatory, both written and verbal. Knowledge of Amharic is considered an asset and may enhance the candidate's ability to perform effectively in the role.

Additional Notes:
This position is a maternity cover role, and the specific duration of the contract may vary. The role is full-time, and the organization encourages applications from Ethiopian nationals and women. NRC is committed to diversity, equity, and inclusion in its workforce and has a zero-tolerance policy towards exploitation, abuse, and harassment.