Human Resources Assistant

Job Posting Organization:
The position is located within the Common Administrative Platform at United Nations Headquarters, known as the One Executive Office (One EO), under the Division of Administration in the Department of Operational Support (DOS). One EO was established on July 1, 2026, as part of the UN80 reform initiative, which aims to consolidate common administrative functions across Secretariat entities into unified service platforms. The Division of Administration provides a full range of administrative and operational services required by New York-based Secretariat client entities to fulfill their mandates, including human resources management, financial administration, travel, and general administrative support. The DOS also provides financial operational services to entities globally, and the Common Administrative Platform comprises the OneEO, the Financial Operations Service (including OnePayroll), and the Facilities and Commercial Activities Service. The Department of Operational Support was established to provide end-to-end operational support, advisory services, and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

Job Overview:
The Human Resources Assistant will be responsible for a variety of functions within the human resources domain, primarily focusing on recruitment and placement, administration of entitlements, staff development and career support training, and classification. The role requires participation in the selection of candidates for General Service and Related Categories positions, including managing recruitment actions through a talent management system or Inspira, coordinating with relevant parties, and assisting in the onboarding process. The assistant will also be involved in organizing competitive recruitment examinations, maintaining vacancy announcement files, and advising staff on various HR-related queries. The position demands a proactive approach to managing HR-related automated systems and applications, conducting exit interviews, and providing general office support services. The Human Resources Assistant will also be expected to train and supervise new and lower-level staff in the unit, ensuring a smooth operational flow and adherence to HR policies and procedures.

Duties and Responsibilities:
The Human Resources Assistant will have a comprehensive set of responsibilities, including but not limited to: participating in the selection of candidates for various positions, following up on recruitment actions, assisting in the filling of posts, organizing competitive recruitment examinations, maintaining vacancy announcement files, advising staff on visa matters, reviewing and advising on staff entitlements, conducting training courses and workshops, assisting in classification requests, conducting exit interviews, maintaining HR-related automated systems, preparing reports, and providing general office support services. The assistant will also be responsible for drafting, editing, and finalizing correspondence, scheduling appointments, monitoring deadlines, and assisting with data collection and analysis for HR-related issues. The role requires a commitment to professionalism, planning and organizing, and client orientation, ensuring that all HR services are delivered efficiently and effectively.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. Certification as a Human Resources Partner or other relevant certification in Human Resources is desirable. A minimum of seven years of progressively responsible experience in human resources management, administrative services, or a related area is required. This experience requirement is reduced to five years for candidates with a first-level university degree or higher. Candidates should have experience in implementing human resources policies, regulations, and rules in the United Nations common system or similar international organizations, as well as experience in using Enterprise Resource Planning (ERP) systems such as SAP (UMOJA) or equivalent. Experience in staff administration using Client Relationship Management (CRM) systems is desirable, along with at least one year of experience in data analytics or a related area.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent. Candidates with a first-level university degree or higher will have their minimum experience requirement reduced, highlighting the importance of formal education in the field of human resources management.

Experience:
The position requires a minimum of seven years of progressively responsible experience in human resources management, administrative services, or a related area. This requirement is reduced to five years for candidates who possess a first-level university degree or higher. Candidates should have relevant experience in the implementation of human resources policies, regulations, and rules within the United Nations common system or similar international organizations, as well as experience with ERP systems and CRM systems.

Languages:
English is required for this position, as it is one of the working languages of the United Nations Secretariat. Knowledge of another official United Nations language is desirable, which may enhance a candidate's profile. The minimum required level for English is UN Level II for reading, writing, listening, and speaking, indicating a proficient command of the language.

Additional Notes:
This position is for an initial period of one year and is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any relocation expenses. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations is committed to creating a diverse and inclusive environment, encouraging female candidates to apply, and ensuring equal participation and full involvement of women and men in all areas of work. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested.