Senior Procurement Officer

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to human development, committed to sustainably improving living conditions by providing integrated solutions tailored to local contexts. Established with a mission to address the interconnected challenges of development, FHI 360 employs experts across various fields including health, education, nutrition, environment, economic development, youth, research, technology, communication, and social marketing. This diverse expertise allows the organization to effectively tackle pressing global issues. FHI 360 operates in multiple countries, leveraging its extensive network to implement programs that enhance the quality of life for individuals and communities.

Job Overview:
The Senior Procurement Officer will oversee all procurement activities for FHI 360 in Guinea under the supervision of the Operations Manager. This role involves submitting and processing purchase orders in strict compliance with existing policies and procedures, while ensuring cost control, timely delivery, and performance monitoring to guarantee the regularity of validations and payments. The officer will work closely with various departments within the organization to coordinate purchasing activities, maintaining stock levels in accordance with set objectives. The position requires a proactive approach to procurement planning, risk anticipation, and the implementation of corrective measures to prevent any impact on project operations. The officer will also design and implement processes and tools to enhance transparency, compliance, and efficiency in procurement procedures, based on continuous analysis of current practices.

Duties and Responsibilities:
The Senior Procurement Officer will be responsible for leading the procurement process within set deadlines, ensuring the availability and completeness of necessary information (data collection, submission deadlines, and internal coordination). Key responsibilities include developing, implementing, and monitoring the procurement plan; updating and maintaining the price list and supplier database in accordance with organizational policies; ensuring accountability throughout the procurement process from purchase order validation to delivery and payment request submission to the finance department. The officer will proactively plan procurement needs, anticipate risks, and propose corrective measures to mitigate any operational impacts. Additionally, the officer will ensure compliance with organizational policies and government regulations, contribute to the development and revision of operational procurement procedures, interact with internal and external stakeholders to ensure adherence to regulations, and work with bid analysis committee members to compile and draft selection memos that accurately reflect all steps and histories of the procurement process. The officer will also compare prices, technical specifications, and delivery timelines to identify the most advantageous offers, supervise order preparation and follow-up to ensure timely delivery, collaborate with regional and headquarters offices for appropriate contract reviews and approvals, and maintain regular updates in the Global Procurement module for FHI 360 projects in Guinea. Furthermore, the officer will work with appropriate staff to control deliveries, ensuring compliance of received goods with contractual specifications, review purchase orders for accuracy, terminology, and technical specifications, verify and approve invoices related to issued orders, supervise the update of the contractual commitments tracker, and manage the filing, safeguarding, and archiving of procurement records in both physical and electronic formats, ensuring compliance with donor requirements and organizational policies. Monthly inventory reconciliations will be submitted for review by the Operations Manager, and continuous and rigorous inventory tracking will be maintained.

Required Qualifications:
Candidates must possess solid knowledge of procurement methods and procedures, practical knowledge of company policies and standards regarding procurement services, and excellent oral and written communication skills. Proficiency in Microsoft Office and computer software is essential, along with proven analytical and problem-solving skills. The ability to analyze and interpret data, identify errors, and prepare reports is crucial, as is the capacity to work well with others and independently.

Educational Background:
A minimum of a bachelor's degree or equivalent in business administration or a related field is required for this position.

Experience:
Candidates should have at least 5 years of relevant experience in procurement and administrative support, with a minimum of 3 years of experience in team supervision (1 to 2 people). Previous experience in a non-governmental organization (NGO) is preferred, and a certification in procurement is considered an asset.

Languages:
Fluency in reading, writing, and speaking French is mandatory, while professional proficiency in English is required.

Additional Notes:
The expected hiring salary range for this role is GNF 145,000,000 - 150,000,000 for annual basic salary. FHI 360 considers multiple factors when determining an offer amount, including relevant years of experience and education, internal equity, market pay, and budget. The organization is committed to equal opportunity employment and does not engage in discriminatory practices based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, or any other characteristic protected by law. The position is based in a typical office environment, with less than 10% travel required. Candidates interested in applying should submit their updated CV and cover letter by the deadline.