Business Support Associate - Supply Chain

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, established to save lives in emergencies and to use food assistance as a means to build pathways to peace, stability, and prosperity for individuals recovering from conflict, disasters, and the impacts of extreme weather. WFP operates globally, with a mission to ensure that effective humanitarian assistance reaches millions of people across the globe. The organization is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. WFP has a strong focus on creating a healthy and inclusive work environment, living by its core values of Integrity, Collaboration, Commitment, Humanity, and Inclusion. WFP was awarded the Nobel Peace Prize in 2020, highlighting its significant contributions to humanitarian efforts worldwide. The organization invests in the personal and professional development of its employees through various training and mentorship programs, providing opportunities for career advancement across its country, regional, and global offices.

Job Overview:
The Business Support Associate - Supply Chain plays a crucial role in providing specialized operational, administrative, and coordination support across various supply chain management functions. This includes procurement, logistics, contracting, inventory management, and vendor relations. The position is designed to ensure the efficient and compliant delivery of goods and services that support program implementation and organizational objectives. The incumbent will be responsible for coordinating end-to-end supply chain operations, managing vendor engagement, overseeing inventory control, and maintaining supply chain information systems. This role is integral to the effective planning, coordination, and monitoring of supply chain activities, contributing to the overall success of WFP's Country Strategic Plan (CSP) in Cambodia. The Business Support Associate will work closely with internal and external stakeholders to ensure that operational processes are streamlined and effective, ultimately enhancing the delivery of humanitarian assistance.

Duties and Responsibilities:

• Coordinate end-to-end supply chain operations, including procurement, contracting, logistics, warehousing, inventory management, and distribution activities to ensure timely and cost-effective delivery of goods and services.
• Manage sourcing and vendor engagement, including market assessments, supplier selection, tendering processes, contract preparation, performance monitoring, and resolution of operational issues.
• Oversee the movement, storage, and control of goods and supplies, ensuring accurate inventory records, shipment tracking, customs clearance, and compliance with operational procedures.
• Maintain supply chain information and reporting systems, analyze operational data, and prepare reports to support planning, performance monitoring, compliance, and informed decision-making.
• Support financial and operational planning, including budget monitoring, resource management, audit readiness, risk mitigation, and adherence to organizational policies and procedures.
• Build and maintain effective relationships with internal and external stakeholders, supervise support staff as required, and contribute to emergency preparedness, response activities, and continuous process improvement.

Required Qualifications:
Candidates must possess a minimum of six (6) years of relevant experience in supply chain management, procurement, logistics, warehousing, or related operational functions. They should have experience in supply and demand planning, inventory management, warehousing, transportation, and end-to-end supply chain operations. Additionally, experience conducting market assessments, supplier evaluations, sourcing activities, contract administration, and vendor performance management is essential. Proficiency in using ERP systems or similar tools (e.g., SAP/WINGS) for transaction processing, operational monitoring, and reporting is required. Candidates should also have experience in budget monitoring, data analysis, KPI tracking, and preparation of management reports to support decision-making and performance improvement.

Educational Background:
The minimum educational requirement for this position is the completion of secondary education. A post-secondary certificate in Supply Chain, Logistics, Procurement, Business Administration, or a related field is preferred. This educational background will provide the necessary foundation for understanding the complexities of supply chain management and operational support functions.

Experience:
The ideal candidate should have a minimum of six years of relevant experience in supply chain management or related fields. This experience should encompass various aspects of supply chain operations, including procurement, logistics, and inventory management. Candidates with a proven track record of managing end-to-end supply chain processes and engaging with vendors and stakeholders will be highly regarded.

Languages:
Fluency in both oral and written communication in English and Khmer is mandatory for this position. Proficiency in additional languages may be considered an asset, enhancing communication with diverse stakeholders and partners.

Additional Notes:
This position is a fixed-term contract with a duration of one year, specifically for nationals from Cambodia. The role is classified at the GS-6 level, indicating a mid-level position within the organization. WFP offers an attractive compensation package, details of which can be found in the Terms and Conditions section of the vacancy announcement. The organization is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. All applications must be submitted through WFP's online recruiting system, and only shortlisted candidates will be contacted for further stages of the recruitment process.