Logistics Technical Assistant

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a global humanitarian organization established in 1946, dedicated to helping people forced to flee their homes due to conflict and crises. With a presence in around 31 countries and approximately 14,000 staff members, NRC operates with a mission to assist and protect vulnerable and displaced individuals. The organization employs a rights-based approach, advocating for the rights of displaced people as outlined in national and international laws. NRC is committed to principles of humanity, neutrality, independence, and impartiality, and works to secure acceptance from local stakeholders for its activities. The organization emphasizes safeguarding, diversity, equity, and inclusion, fostering a supportive culture and open dialogue among its employees. NRC is recognized for providing high-quality aid and defending the rights of refugees and internally displaced persons, striving to save lives and rebuild futures in some of the world's most challenging environments.

Job Overview:
The Logistics Technical Assistant position at NRC is designed to provide daily operational support to the Logistics Officer in Maradi, Niger. This role is crucial for ensuring the effective implementation of logistics activities, which include procurement, fleet management, inventory control, asset management, transportation, archiving, and reporting. The Logistics Assistant will be responsible for adhering to NRC policies and procedures while executing delegated logistics tasks according to the action plan and priorities set by the Logistics Officer. The position requires a proactive approach to identifying and reporting any anomalies, delays, or compliance risks in logistics activities. The Logistics Assistant will also contribute to continuous improvement in logistics tools, practices, and methodologies, ensuring that the logistics function operates efficiently and effectively in response to the humanitarian needs in the region.

Duties and Responsibilities:
The Logistics Technical Assistant will have a comprehensive set of duties and responsibilities, including but not limited to:

• Ensuring adherence to NRC policies, manuals, directives, and procedures in all assigned activities.
• Implementing delegated logistics tasks in accordance with the action plan and priorities defined by the Logistics Officer.
• Maintaining accurate physical and electronic filing and archiving of logistics documents in compliance with NRC standards.
• Assisting in the preparation of reports and updating logistics tracking tools according to established deadlines.
• Reporting any anomalies, delays, compliance risks, or identified needs for action to the Logistics Officer.
• Contributing to the continuous improvement of logistics tools, practices, and methodologies.
• Supporting the Logistics Officer in preparing and monitoring procurement files, including collecting required documents and tracking PR/PO completion.
• Regularly updating procurement tracking files and notifying the Logistics Officer of deadlines or blockages.
• Assisting in the documentation control of procurement files and the administrative execution of contracts in accordance with NRC procedures. 1
• Contributing to the updating of the supplier database, price catalog, and market studies as requested by the Logistics Officer. 1
• Managing the administrative follow-up of contracts, orders, and procurement requests assigned to them, preparing necessary elements for supplier performance tracking. 1
• Ensuring proper physical and electronic archiving of logistics files according to NRC documentation rules and standards. 1
• Preparing necessary reception and transport documents (receiving slips, waybills, transport letters, etc.) and ensuring their traceability. 1
• Supporting and monitoring loading, unloading, and transportation operations of goods to the relevant services or sites under the supervision of the Logistics Officer. 1
• Keeping logistics stock tracking tools updated and contributing to physical inventories, movement tracking, and stock alerts. 1
• Maintaining asset tracking tools and contributing to inventories, reporting any discrepancies or anomalies to the Logistics Officer. 1
• Assisting in the daily management of the fleet, including compiling movement needs, updating movement tables, and monitoring vehicles, motorcycles, generators, fuel, maintenance, and associated documentation. 1
• Liaising operationally with drivers for planning and monitoring movements according to the Logistics Officer's guidance and applicable procedures. 1
• Compiling necessary data for monthly logistics reports (procurement, fleet, fuel, stock, assets, contracts, etc.) for review and consolidation by the Logistics Officer. 2
• Preparing and organizing procurement files and necessary documents for payment processing after verification by the Logistics Officer. 2
• Collaborating closely with Program, Finance, HR/Admin, and other support functions to ensure effective logistics needs tracking. 2
• Performing any other relevant logistics tasks assigned by the supervisor as part of the role.

Required Qualifications:
The position requires several essential qualifications, including:

• A minimum of a Bac+2 level education in logistics, supply chain management, or a related field.
• At least two years of relevant professional experience in logistics.
• Previous work experience in complex and/or unstable contexts is preferred.
• Proven results in executing similar responsibilities.
• Experience in an international non-governmental organization is an asset.
• Practical knowledge of procurement and tracking procurement files.
• Experience in managing and archiving both paper and electronic documents.
• Knowledge or experience in managing vehicles, fuel, stock, and assets.
• Ability to maintain and update tracking tools and compile reporting data. 1
• Strong computer skills, particularly in Microsoft Excel, Word, email, and Office 36
• 1
• Familiarity with Agresso/UNIT4 is an advantage. 1
• Ability to work in an organized, rigorous manner while adhering to procedures. 1
• Fluent French; knowledge of English is an asset.

Educational Background:
Candidates must possess a minimum educational background of Bac+2 in logistics, supply chain management, or a related discipline. This educational foundation is essential for understanding the complexities of logistics operations and effectively contributing to the role's responsibilities.

Experience:
The position requires a minimum of two years of relevant professional experience in logistics. Candidates should have experience working in complex and unstable environments, demonstrating their ability to adapt and perform under challenging conditions. Previous experience in an international NGO is considered an advantage, as it provides insight into the specific challenges and requirements of humanitarian logistics.

Languages:
Fluency in French is mandatory for this position, as it is the primary language of communication within the organization and the local context. Knowledge of English is considered an asset, as it may facilitate communication with international stakeholders and enhance the candidate's ability to engage in broader organizational activities.

Additional Notes:
This position is specifically reserved for candidates of Nigerien nationality. The role is full-time and involves working in a humanitarian context, which may include exposure to challenging environments. The NRC emphasizes a zero-tolerance policy towards exploitation, abuse, and harassment, and expects all employees to contribute to a safe and respectful workplace. The organization is committed to safeguarding and ensuring the well-being of all individuals involved in its operations.