DRC Standby Roster Intern

Job Posting Organization:
The Danish Refugee Council (DRC) is a prominent humanitarian organization that has been operational for nearly 35 years. It is recognized as Denmark's largest humanitarian NGO and plays a crucial role in supporting UN agencies worldwide by deploying experts to fill capacity gaps in humanitarian operations at short notice. The DRC Standby Roster is part of the People and Organization Department and has established itself as a leading partner to several UN agencies, including UNHCR, OCHA, UNFPA, and WFP. The organization operates globally, providing assistance in various countries and regions affected by crises and conflicts, and is committed to upholding the values of humanitarian action, including integrity, accountability, and respect for human rights.

Job Overview:
The DRC Standby Roster intern will be an integral part of the Standby Roster team, which is responsible for the deployment of experts to specific UN and DRC missions in the field. The intern will engage in a variety of tasks that support the operational efficiency of the team. This includes updating website information, enhancing the organization's social media presence, and writing and distributing a quarterly newsletter to roster members. The intern will also assist with administrative and financial tasks, utilizing Excel and the internal ERP system 'Dynamics' to process expenses, book flights, and respond to inquiries from colleagues and roster members. Additionally, the intern will support the preparation and facilitation of induction training for new roster members, assist in recruitment and onboarding processes, and register UN requests for deployments and trainings in the 'HERO' database. A significant aspect of the internship will involve a development project tailored to the intern's competencies and interests, contributing to the team's development needs. The DRC offers flexibility in work tasks, allowing the intern to influence their responsibilities in alignment with their study program.

Duties and Responsibilities:
The intern's duties and responsibilities will encompass a wide range of tasks, including but not limited to:

• Updating and maintaining the DRC Standby Roster website and enhancing its social media presence to promote the organization's work and engage with stakeholders.
• Writing, designing, and distributing the quarterly newsletter to all roster members, ensuring timely and relevant communication.
• Assisting with various administrative and financial tasks, including processing deployees' expenses, booking flight tickets, and addressing inquiries from colleagues and roster members.
• Supporting the preparation and facilitation of induction training sessions for new roster members, ensuring they are well-informed and equipped for their roles.
• Assisting in the recruitment process, including collecting references and onboarding new roster members to ensure a smooth transition into the team.
• Attending briefings and debriefings with roster members before and after deployments to gather insights and feedback.
• Registering UN requests for deployments and trainings in the 'HERO' database to maintain accurate records and facilitate operations.
• Engaging in a development project that aligns with the intern's skills and interests, contributing to the overall development of the Standby Roster team.

Required Qualifications:
To be eligible for the internship, candidates must demonstrate a commitment to the values and Code of Conduct of the Danish Refugee Council. They should possess the ability to work independently and proactively, effectively handling challenges in a constructive manner. An interest in communication and administrative tasks, including financial management, is essential. Experience or understanding of funding mechanisms in the humanitarian sector is considered an advantage. Candidates should be open-minded and flexible, willing to adapt to various tasks assigned to them as part of the internship.

Educational Background:
Candidates applying for the DRC Standby Roster internship should have completed a minimum of two years of higher education. While the specific field of study is not paramount, it should ideally be within social sciences and/or international affairs. It is a requirement that applicants are enrolled in a university throughout the entire internship period, ensuring that they can balance their academic commitments with the internship responsibilities.

Experience:
The internship is designed for individuals who are in the process of completing their higher education, and as such, prior professional experience is not strictly required. However, any relevant experience in administrative roles, humanitarian work, or international affairs will be viewed favorably. Candidates should be able to navigate a challenging environment and manage a diverse range of complex tasks effectively.

Languages:
Fluency in spoken and written English is mandatory for this position, as it is the primary language of communication within the organization and with international partners. While not required, proficiency in additional languages may be considered an asset, particularly if they are relevant to the regions in which the DRC operates.

Additional Notes:
The internship contract is set for a duration of 6 months, subject to the intern's study requirements and further dialogue with the organization. The workplace is located at the DRC Headquarters in Lyngbyvej 100, Copenhagen. The internship is expected to start in mid-January 2027 and conclude in mid-July 2027, with working hours set at 32 hours per week. The DRC offers flexibility to accommodate the intern's study obligations alongside the internship. It is important to note that this internship is unpaid; however, interns will receive 2.08 unpaid vacation days per month, which can be taken as they accrue or accumulated. Additionally, interns will have access to free lunch in the canteen (subject to availability) and free participation in the organization's Winter or Summer party, depending on the dates. Candidates who do not have the right to work in Denmark must apply for the necessary work authorization if selected for the internship, which may take up to three months to process. The application process requires candidates to submit a cover letter, an updated CV in English, and documentation of their university enrollment. If candidates are applying for multiple internships with DRC, they should indicate this in their cover letter. Applications will be screened upon receipt, and interviews may be conducted before the application deadline, either at the headquarters in Copenhagen or remotely via Teams.