Procurement Officer

Job Posting Organization:
Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. Established in 1943, CRS operates in around 100 countries, focusing on saving, protecting, and transforming lives of those in need, regardless of race, religion, or nationality. The organization has a significant presence in the Philippines, where it has been active since 1945, making it the longest-running continuous CRS country program globally. CRS Philippines implements various programs including emergency response, disaster risk reduction, climate resilience, and peace and development, employing over 60 staff across multiple cities such as Manila, Cotabato City, Tagbilaran City, Iloilo City, Virac, and Malaybalay City. The organization collaborates closely with local partners, government agencies, and other organizations to serve vulnerable communities effectively. In the Pacific region, CRS also operates in the Federated States of Micronesia, supporting community-based disaster risk reduction and emergency response initiatives. The Philippines and FSM function as one Business Management Unit under CRS’ Europe, Middle East and Asia regional structure, providing shared services and management oversight across key functions including MEAL, Finance, Human Resources, and Supply Chain Management.

Job Overview:
The Procurement Officer position at CRS is designed for a proactive and values-driven individual who possesses strong execution, teamwork, and integrity. The primary function of this role is to coordinate procurement processes that ensure timely, cost-effective, and compliant support to programs across the Philippines and the Federated States of Micronesia. The officer will work closely with program and operations teams to ensure that goods and services are sourced transparently and accountably, adhering to CRS policies, donor requirements, and local regulations. This role is critical in maintaining the integrity of procurement systems and ensuring that all procurement activities align with the organization's mission and values. The Procurement Officer will be responsible for developing and maintaining procurement plans, facilitating sourcing processes, and ensuring that all procurement transactions are conducted in a manner that reflects best practices and compliance with relevant regulations.

Duties and Responsibilities:
The Procurement Officer will have a comprehensive set of duties and responsibilities, including but not limited to: coordinating procurement systems and operating procedures to ensure compliance with CRS procurement principles, standards, and donor regulations; assessing the effectiveness and efficiency of procurement processes and recommending improvements; developing and maintaining up-to-date procurement plans in collaboration with program and operations teams; providing pricing information to support budget preparation; facilitating sourcing processes to ensure best value for money through market assessments, price monitoring, supplier evaluation, and transparent bidding processes; coordinating with procurement staff and program teams to track the delivery and receipt of goods and services; verifying that received goods and services meet procurement specifications; maintaining communication with suppliers to ensure compliance with contractual terms; monitoring supplier performance and addressing any issues; ensuring transparency and accountability by maintaining accurate procurement records; and preparing procurement reports for audits and reviews.

Required Qualifications:
Candidates must possess a Bachelor's degree in management, Business Administration, Supply Chain Management, Logistics, or a related field. Additionally, a minimum of three years of professional experience in procurement, purchasing, logistics, or administration is required, preferably within an international NGO or development organization. A good understanding of donor procurement regulations, knowledge of international and national procurement regulations, and familiarity with supply chain management processes are essential. Candidates should also have demonstrated abilities in contract administration and managing procurement transactions effectively.

Educational Background:
The educational background required for this position includes a Bachelor's degree in a relevant field such as management, Business Administration, Supply Chain Management, or Logistics. This educational foundation is crucial for understanding the complexities of procurement processes and the regulatory environment in which CRS operates.

Experience:
The position requires a minimum of three years of professional experience in procurement, purchasing, logistics, or administration. Experience within an international NGO or development organization is preferred, as it provides valuable insights into the specific challenges and requirements of procurement in humanitarian contexts. Candidates should have a proven track record of managing procurement transactions and understanding donor regulations.

Languages:
Fluency in English and Filipino is mandatory for this position. Proficiency in these languages is essential for effective communication with internal teams, suppliers, and stakeholders, ensuring that procurement processes are conducted smoothly and efficiently.

Additional Notes:
The position is based in various locations including Manila, Cotabato City, Tagbilaran City, and Iloilo City, depending on the selected candidate's location. The role may require travel up to 30% of the time. CRS emphasizes its commitment to safeguarding program participants and vulnerable communities, and the successful candidate will be expected to adhere to the organization's Code of Conduct. The position is full-time, and CRS is an Equal Opportunity Employer, welcoming candidates from diverse backgrounds.